Events Specialist II

Responsibilities

• Independently plan and manage assigned conferences, conventions, tradeshows, meetings, workshops, training courses, and customer events from initial planning through execution, follow-up, and evaluation.
• Lead event logistics, including venue and meeting space, hotels, catering, audio-visual needs, travel, entertainment, on-site setup, implementation, and breakdown.
• Partner with U.S. and international teams to strategically plan and coordinate national and international meetings and events.
• Manage individual event budgets across departments, sales regions, and cost centers, monitoring expenses and identifying opportunities to improve spending efficiency.
• Track, document, and report event-related healthcare professional spending to support regulatory and financial reporting requirements.
• Manage event registration, data, reporting, and workflows within CVENT or comparable event management platforms.
• Coordinate travel arrangements for employees, customers, healthcare professionals, and other representatives attending MED-EL meetings and events.
• Manage relationships and deliverables with travel agents, vendors, contractors, venues, and other external partners.
• Serve as an on-site event resource, proactively troubleshooting issues and helping create a positive, professional experience for attendees.
• Maintain conference schedules, event calendars, financial records, and documentation for accounting, regulatory, and customer relationship management purposes.

Requirements

• Bachelor’s degree in event management, marketing, business, communications, or a related field, or equivalent relevant work experience.
• 5–10 years of experience in event management, corporate event planning, meeting planning, marketing, or a related field.
• Experience planning and managing events within the healthcare industry or another regulated environment.
• Knowledge of compliance requirements associated with healthcare professionals and company-sponsored meetings and events.
• Proficiency with CVENT or comparable event registration and management software.

Preferred

• Certified Meeting Professional (CMP) certification.
• Healthcare Meeting Compliance Certificate or similar healthcare meeting compliance training.
• Experience coordinating national and international meetings.
• Experience managing healthcare professional travel, event participation, and associated compliance documentation.