Event Production Manager at Autumn Communications | New York, USA

Autumn Communications

Event Production Manager

New York, USA (On-site)

Salary Not AvailableSenior Level4+ years expFull time

Posted 3 months ago

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Job Summary

Drive end-to-end experiential activations with strong vendor and budget management. Decide quickly on fit by evaluating 4–5+ years in event production and cross-functional collaboration.

Own end-to-end experiential activations from concept through on-site execution
Must-have: 4–5+ years in event production/experiential marketing
Standout: Cross-functional collaboration with design, operations, and vendors to hit timelines and budgets

Job Description

Responsibilities

Oversee and manage the execution of experiential marketing activations, ensuring all elements are delivered on time and within budget.
Develop and maintain key production documents, including project timelines, creative decks, run-of-show schedules, creative assets lists, and production sheets.
Track and manage Certificates of Insurance (COIs) and ensure compliance with company and vendor requirements.
Maintain and oversee working budgets, ensuring financial accuracy and cost efficiencies.
Act as the primary point of contact for vendors, negotiating contracts, managing expectations, and ensuring successful execution of deliverables.
Lead and contribute to creative ideation, working closely with internal teams and external partners to develop innovative experiential concepts.
Coach, mentor, and train Experiential Marketing Coordinators, ensuring their professional growth and effectiveness in supporting production needs.
Collaborate with cross-functional teams, including design, operations, and finance, to ensure seamless execution of projects.
Identify and implement process improvements to enhance production efficiency and overall project execution.
Troubleshoot any on-site production challenges and ensure smooth event execution.

Requirements

Bachelor’s degree in Marketing, Communications, Event Management, or a related field.
4 to 5+ years of experience in event production, experiential marketing, or a related field.
Strong organizational and project management skills, with the ability to juggle multiple projects and deadlines.
Experience in vendor management, budget tracking, and production logistics.
Proficiency in project management tools and software.
Excellent communication and negotiation skills.
Creative thinker with an eye for detail and a passion for bringing brand experiences to life.
Willingness to travel and work non-traditional hours as needed for event execution.

Autumn Communications

Autumn Communications is a full-service public relations and marketing firm with offices in New York City and Los Angeles. We specialize in developing compelling campaigns that amplify brand awareness, engage customers, and drive demand for our clients. We primarily work in the fashion, lifestyle, food & drink, entertainment, and technology sectors and have established strong ties with influencers and press. The results can be seen through sustained coverage in both print and digital media. Autumn Communications' multi-platform approach has been hugely successful in launching new brands, as well as expanding established ones. We are always looking for strategic partnerships, collaborations, and alignment with high-profile events. Please e-mail me for more information: ashley@autumncommunications.com

Founded in 2009

Los Angeles, California, USA

203 employees (43 in marketing)

www.autumncommunications.com