Responsibilities

• Lead the planning, coordination, and execution of high-profile, client-hosted events, ensuring seamless operations in a high-pressure environment.
• Oversee all event elements, including venue selection, logistics, creative direction, vendor management, production execution, and post-event evaluations.
• Develop and manage production timelines, run-of-show schedules, and contingency plans to ensure flawless event delivery.
• Ensure all event components uphold the highest standard of execution, aligning with both the client’s and our agency’s brand and quality expectations.
• Travel as needed for on-site event execution, offering hands-on leadership and problem-solving in fast-paced environments.
• Serve as a point of contact between our agency and the client, acting as a trusted advisor and event execution expert against assigned projects.
• Communicate effectively with client stakeholders, internal teams, and external vendors to ensure strategic alignment and a seamless planning process.
• Provide regular status updates, offering clear insights into event progress, challenges, and solutions.
• Work collaboratively with client leadership to understand their objectives, ensuring events are both strategically impactful and aligned with business goals.
• Evaluate when additional agency support is required, acting as a liaison to bring in the necessary resources and expertise.
• Manage ancillary event experiences such as executive dinners, private receptions, and bespoke hospitality engagements with exceptional attention to detail.
• Ensure guest experiences are personalized, seamless, and reflective of a premium standard from arrival through departure.
• Oversee event budgets, ensuring cost-effective solutions while maintaining the highest quality standards.
• Source, negotiate, and manage vendor contracts, including venue partners, catering, AV, decor, and transportation providers.
• Partner with creative teams to design and implement brand-aligned event collateral, digital content, and immersive experiences.
• Anticipate potential risks and proactively develop contingency plans to address challenges that may arise before or during events.
• Lead crisis management efforts on-site, ensuring quick decision-making and effective resolution of unexpected issues.

Requirements

• 5-8 years of experience in high-profile event production, preferably within financial services and with conference and sports & entertainment hospitality experience.
• Exceptional verbal and written communication skills—must be clear, concise, and professional in all interactions.
• Proven ability to manage complex travel logistics and high-profile guest services with attention to detail and discretion.
• Strong organizational skills with the ability to manage multiple projects simultaneously and meet tight deadlines.
• Proven ability to develop and present high-level reporting to senior leadership.
• Problem-solving mindset with the ability to remain calm under pressure.
• Ability to work flexible hours, including evenings, weekends, as required.

Preferred

• Experience working with C-Suite executives or high-net-worth individuals preferred.