Responsibilities

• Coordinate daily with Event & Production Marketing Sr Manager to prioritize tasks, provide follow-up and reminders on action items, take detailed meeting notes, print internal requests, and distribute to appropriate parties.
• Manage department calendar, department Procurify purchases, schedule meetings, and project milestones.
• Prepare physical assets, sets, crew schedules, and swag for VIP studio tours.
• Track all display assets for in-house marketing use, and coordinate necessary repairs with relevant marketing team members and archivists.
• Track graphics, AV, and copy updates for exhibitions.
• Prepare puppets and handle set crate moving/opening/prepping to travel.
• Travel for exhibitions and events, participate in load-in/load-out, and act as a brand ambassador when attending off-site events; manage small install teams as needed.
• Assist with on stage marketing content production, both live action and animation.
• Work across concurrent projects to manage external partnerships and track data flow, project management updates, and shipping logistics.
• Partner with Archive department to assist in identifying appropriate assets for a wide range of use, both internally and externally.

Requirements

• 2-3+ years’ experience with events and/or marketing; entertainment industry experience preferred.
• Proficient with MS Suite and Adobe Creative Suite.
• Experience with Air Table, Google docs, and ShotGrid.
• Strong planning, time management, and organizational skills with meticulous attention to detail.
• Demonstrated ability to prioritize, including coordinating across multiple projects running concurrently, able to work well under pressure while meeting tight deadlines (e.g., live events).
• Excellent interpersonal skills with the ability to communicate and interact with all internal departments and external agencies.
• Ability to use discretion, sound judgment, and maintain confidentiality at all times.
• Strong written and verbal communication skills.
• Ability to work individually and as part of a team.
• Ability to use small power tools.
• Ability to travel, both domestically and internationally, for exhibition and event installations.