Responsibilities

• - Own events end-to-end — planned, delivered, executed, and returned — partnering closely with sales and our marketing business partners at every step
• - Plan and manage logistics for trade shows, conferences, and company events (venue, booth/space, shipping, signage, staffing, and setup/teardown)
• - Coordinate with vendors, venues, and internal teams to keep budgets, timelines, and deliverables on track
• - Manage event registration, badges, and attendee communications
• - Partner with the design team to develop booth graphics, signage, and promotional materials
• - Source and coordinate booth elements that elevate the space and fit the brand — furniture, greenery, specialty vendors (like a local juice bar), and similar touches
• - Staff and brief booth/event teams so every representative is prepared and on-message
• - Book hotel rooms for attendees, coordinating with the office manager/EA for support
• - Arrange catering when needed, including for conferences where we host meetings on-site and provide food for attendees
• - Manage event budgets and vendor contracts, keeping spend within approved limits

Requirements

• - 2+ years of experience coordinating events, trade shows, or marketing programs
• - Strong organizational skills — you can manage multiple vendors, deadlines, and moving pieces without dropping the ball
• - Clear, professional communication with internal teams, vendors, and leadership
• - Comfort with budgets, contracts, and negotiating with vendors
• - Sharp attention to detail when it comes to tracking and inspecting physical inventory — noticing wear, damage, or supply gaps before they become a problem
• - A good eye for aesthetic detail — able to source and pull together elements like furniture, greenery, or specialty vendors (from an easy, dependable in-venue option to something more custom, like sourcing a local juice bar) that are both reliable and on-brand
• - Willingness to travel to events (some evening/weekend work required around show dates)
• - Proficiency with project management tools (Asana, Monday, Trello, or similar) and standard marketing tools (email platforms, CRM, event registration software)
• - A calm, solutions-first attitude when things don’t go as planned (because at some point, they won’t)

Preferred

• - Experience with booth/display design or working with fabrication vendors
• - Familiarity with lead-capture and CRM integration (Salesforce, HubSpot, etc.)
• - Background in B2B marketing or a relevant industry

Benefits

• - Competitive compensation package, including base salary and performance-based bonus opportunities
• - 401(k) plan with 100% company match up to 4%
• - Comprehensive health coverage: medical, dental, vision, HSA, and FSA options
• - Generous paid time off: 20 days PTO, company holidays, and sick time
• - Paid parental leave
• - Company-paid life insurance and disability coverage
• - Employee Assistance Program (EAP): mental health, financial, and wellness support
• - Professional development: tuition reimbursement and growth opportunities
• - Commuter and transit benefits