Responsibilities

• Plan and coordinate Chamber events, including logistics, promotion, set-up, and on-site execution.
• Signature events: Golf Classic, Annual Dinner Gala, Funspiel, Women’s Leadership Summit, Leadership Laurentian, Ribbon Cuttings, and more.
• Monthly events: Business Happy Hour (4th Wednesday), Breakfast Connections (2nd Wednesday).
• Coordinate venues, catering, volunteers, permits, and budgets; follow event checklists (creating one if none exists).
• Manage sponsorships, donations, and raffles, including submitting gambling permits and tracking raffle donation records.
• Track sponsorships, registrations, and event finances; cash management for bookkeeper deposit; complete post-event reporting.
• Set up meetings for event planning committees (Iron Range Job Fair, Women’s Leadership Summit, Golf Classic, Annual Gala, Curling): prepare agendas, attend meetings, and distribute minutes promptly.
• Serve as first point of contact for member and public inquiries by phone, email, and walk-in.
• Open and process daily mail; route invoices to the bookkeeper and enter checks into ChamberMaster.
• Manage the Chamber email inbox using organized folders for events, committees, and marketing correspondence.

Requirements

• Previous experience in event planning, office coordination, or administrative support.
• Excellent communication and relationship-building skills.
• Highly organized, proactive, and flexible, with strong attention to detail.
• Proficient in Google Workspace, Canva, and basic Adobe products; experience with ChamberMaster, Constant Contact, and TeamReach a plus.
• Comfortable with recordkeeping, such as logging invoices and payments.
• Comfortable using social media, digital platforms, and email marketing tools with the ability to quickly pick up new platforms and programs is a must.
• Ability to manage multiple priorities and meet deadlines.
• Willingness to work occasional early mornings and evenings for events.
• Major events may require extended hours and heightened coordination.

Benefits

• Flexible schedule
• Paid time off
• Four-day work week during summer. PTO. Cell phone stipend.