Responsibilities

• Conceptualization and Strategy: Collaborate with clients and stakeholders to define event objectives, themes, and strategies. Develop and present comprehensive event proposals that bring the vision to life.
• Project Management: Lead all aspects of event planning, including developing detailed project timelines, managing budgets, and coordinating with cross-functional teams (e.g., marketing, design, technical).
• Vendor and Partner Management: Research, identify, and secure venues, vendors, and suppliers. Negotiate contracts and manage relationships to ensure all services are delivered to the highest standard.
• Budget Oversight: Create and manage event budgets, track expenses, and ensure cost-effectiveness while maintaining quality.
• Logistics and Production: Oversee all logistical details, including event flow, floorplans, staging, audio-visual (AV), lighting, and décor. Develop and implement contingency plans for potential challenges.
• Onsite Execution: Be present on-site to lead event setup, manage the production schedule, coordinate staff and vendors, and troubleshoot any issues that arise in real-time.
• Communication: Serve as the primary point of contact for clients, vendors, and internal teams, providing regular updates and progress reports.
• Post-Event Analysis: Conduct post-event evaluations, gather feedback, and analyze performance metrics to measure success and identify areas for improvement.

Requirements

• Experience: A minimum of 3-5 years of experience in event planning and production, with a proven track record of successfully managing and executing a variety of events (e.g., corporate meetings, galas, conferences, concerts, festivals, brand activations). Experience with live, hybrid, and virtual events is required.
• Education: A Bachelors degree in Event Management, Hospitality, Communications, Marketing, or a related field is preferred.
• Skills:
  - Project Management: Mastery of project management principles and tools.
  - Communication: Exceptional written and verbal communication skills.
  - Negotiation: Strong negotiation skills for securing favorable contracts with vendors.
  - Problem-Solving: The ability to think strategically and creatively to solve problems under pressure.
  - Organizational: Excellent organizational skills and attention to detail.
  - Technical Acumen: A solid understanding of event technology, including AV, staging, and audience engagement platforms.
  - Interpersonal: High emotional intelligence and the ability to collaborate effectively with diverse teams and clients.
  - Personal Attributes: Self-starter, highly organized, flexible, adaptable, and able to remain calm and professional in a high-stress, deadline-driven environment.

Benefits

• We offer a competitive package and benefits.