Editorial Assistant (Copy)

Portland, OR (Hybrid)

Salary Not AvailableFull time

Posted 5 weeks ago

Job Description

SUMMARY:

Timber Press publishes nonfiction books, illustrated and narrative, in the categories of gardening, nature, science, craft, and lifestyle. We are seeking an Editorial Assistant to support our Executive Editor and Senior Editor. This is an entry-level role in our editorial department, but one with opportunities for learning and growth. This is a hybrid position, with three required days in the office, that is based in Portland, Oregon.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Interact professionally with authors and their literary agents, as well as internal departments, including design, publicity, marketing, production, and sales
Enter, maintain, and track metadata and other key title information in our central management system throughout the life of a book
Assist in manuscript reviews and production handover preparation, image program and art log reviews and creation, and other book-related company tasks for projects acquired and assigned by the senior editorial staff
Assist with onboarding new authors and executed contracts
Process and track payment requests and invoices
Support authors, editors, and design with photo research and procurement for specific books, including assistance with photo licensure and permissions
Draft independent contractor and commissioned art agreements for specific books
Draft descriptive copy and fact sheets
Attend editorial meetings, as well as marketing and sales meetings as required
Manage the editorial inbox, including unsolicited proposals
Research book sales using internal and external databases
Assist in ongoing departmental projects, such as book prize submissions, maintenance of rights lists, and metadata optimization for backlist books
Manage and order all complimentary copies of books
Apply titles for Cataloging in Publication records through the Library of Congress
Perform other administrative duties

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

The successful candidate will:

Have excellent written and verbal communication skills in addition to solid computer skills
Deliver timely, accurate work and demonstrate good follow-up and follow-through
Have demonstrated ability to work effectively within a team setting and with colleagues at every level of seniority
Be passionate about nonfiction books and curious and open-minded about a range of nonfiction subject areas
Be self-directed and able to work independently
Be highly organized, capable of multi-tasking, and detail oriented
Demonstrate imagination, creativity, and original thinking
Be proficient with email, calendar management, and file management tools, including Microsoft Word, Excel, and Outlook
Demonstrate understanding of and appreciation for the ideas of diversity, equity, and inclusion

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The compensation for this position is $48,300. The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

Hachette Book Group

Hachette Book Group (HBG) is a leading U.S. trade publisher dedicated to making it easy for everyone to discover new worlds of ideas, learning, entertainment, and opportunity. As part of Hachette Livre, the world’s third-largest trade and educational publisher, HBG is home to dozens of esteemed imprints including Little, Brown and Company, Little, Brown and Company for Young Readers, Grand Central Publishing, Orbit, Basic Books Group, and Workman Publishing. We publish across all formats and genres including fiction, nonfiction, cookbooks and books for young readers—as well as audiobooks, puzzles, games, stationary, calendars, and other book-related products that inspire and engage readers of all ages. We provide custom distribution, fulfillment, and sales services to other publishers. HBG is headquartered in New York City, with additional offices in Boston, MA; Lebanon, IN; Nashville, TN; Boulder, CO; North Adams, MA; Berkeley, CA; Philadelphia, PA; Portland, OR; and Chapel Hill NC. Hachette Book Group Canada, our marketing and publicity company, is based in Toronto. HBG’s mission is guided by four strategic pillars: Understanding Consumers, Changing the Story, Owner Mentality, and Growth Mindset. These values shape how we publish, how we operate, and how we support our authors, employees, and readers. We’re committed to publishing content that resonates and fostering a culture of equity, inclusion, and belonging; for our staff, authors, and partners alike. Our DEI efforts include employee resource groups, inclusive hiring practices, and publishing programs that amplify historically underrepresented voices. We’re proud to offer a dynamic and collaborative workplace where creativity is values, innovation is encouraged, and every team member plays a role in shaping the future of publishing. Visit hachettebookgroup.com to learn more and follow HBG on Facebook, Instagram, LinkedIn, Threads, TikTok, X.com, Pinterest, and YouTube.

Founded in 2006

New York, New York, USA

1.6K employees (785 in marketing)

www.hachettebookgroup.com/about/careers

Links

www.hachettebookgroup.com/about/careers

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Editorial Assistant (Copy)

Hachette Book Group · Portland, OR · Hybrid