Dayton Ballet School Registrar

Position Description

POSITION: Dayton Ballet School Registrar
REPORTS TO: Dayton Ballet Education Manager and Vice President of Learning and Community
Engagement
STATUS: Part-time, 20 hours per week, non-exempt
UPDATED: April 23, 2026
THE ORGANIZATION:
The Dayton Performing Arts Alliance encompasses the Dayton Ballet, Dayton Opera, Dayton Philharmonic
Orchestra, and a wide range of learning programs for children, youth, and adults. In peak years the
organization’s education programs reach almost 65,000 students in 14 counties around the Dayton area. The
annual budget is in the range of $7-8 million.
GENERAL RESPONSIBILITIES:
As a member of the Learning Department and Dayton Ballet School, the Registrar is responsible for the
following:
Duties and Responsibilities: Employee’s duties and responsibilities shall include but not be limited to the
following:
School administration:

• Maintain and update the School JackRabbit, OPAS, and DBS mobile app information and database

• Keep track of class information, attendance, delinquent accounts, and roster changes

• Post tuition and process payments

• Work with the Ballet Education Manager to communicate the pricing schedule

• Assist with the Scholarship program's administration of data, attendance, tracking recipients, and assist

• Collect yearly class level placement and change information, and update the database

• Work with Ballet Education Manager to maintain teacher roster, collect and communicate required

• Work with Ballet Education Manager and Dayton Ballet School Ensemble (DBSE) Co-Directors to

Customer service and marketing:

• Act as School receptionist in the evenings and Saturdays mornings as scheduled

• Receive and handle customer inquiries

• Maintain School schedule and update the Learning calendar in Teams, JackRabbit, OPAS, and the DBS

• Design and maintain bi-monthly newsletter to communicate with families, class/audition flyers, and

• Assist with the coordination of the annual Open House, special events, and auditions

School, DBSE, and Company Performances:

• Support the Ballet Education Manager for School, DBSE, and Company productions, Learning, and

• Assist with auditions and Summer programs, and Intensive

• Oversee production costume, shoes/tights – ordering, fitting, distributing, processing payments

• Work at School marketing table, in front of house, and backstage as needed

• Act as a liaison between School and vendors such as dancewear company, videographers,

• Support EnCorps with Parent sign-up and activities for the School as needed.

• Participates in the annual goal setting and evaluation process for his/her position with the Ballet School

• Attends departmental staff meetings as convened by the VP of Learning, Ballet School Education

• Attend any DPAA Staff meetings when necessary

• Participates in the DPAA’s strategic planning process and oversees any strategic planning activities

• Coordinates any special projects and priorities as requested by the VP of Learning, Ballet School

• Other duties as assigned by the Ballet School Manager

1. Favorable evaluation and receptivity of Dayton Ballet School within the School, the Company, the DPAA,
and the community.

2. Positive feedback from parents, students, and teachers served by the School.
3. Collaboration with the Artistic Director, Ballet Education Manager, and Vice President of Learning and

Community Engagement to promote and grow the School.
4. Student retention, growth in census, and achieving revenue goals

WORK CONDITIONS:

• Significant evening or weekend duty hours, functions, meetings, appointments, or performances.

• Standing for extended periods of time.

• Ability to operate a computer keyboard, mouse, telephone, and other office equipment.

• Moving/lifting objects, boxes, and furniture as needed/allowed, not to exceed 20 lbs.

Application Process: To apply, please send an email cover letter and resume to: Jeaunita Olowe, Vice President
for Learning and Community Engagement | Dayton Performing Arts Alliance,
education@daytonperformingarts.org. Website: DaytonPerformingArts.org