Join NEXCOM for an exciting 18-month project supporting Ecommerce, digital content, and enterprise marketing operations in a fast-paced collaborative environment. This short-term position is benefit eligible.

Job Summary

Responsible for managing the end-to-end creative process, acting as a liaison between marketing teams and project stakeholders, fielding and assigning requests, managing deadlines, and ensuring the delivery of final products and projects.

This person must be flexible and able to manage multiple projects with various departments and teams in a fast-paced, fluctuating environment.

Duties and Responsibilities

• Manages a creative production team of direct reports.
• Manages the creation of the annual Production Calendar and obtains approval from key stakeholders.
• Coordinates and manages projects as a representative of the marketing creative team.
• Partners with business users to drive and recommend process improvements.
• Plays a key role in overseeing the end-to-end process, including participation in and report-out responsibilities for creative team and marketing leadership meetings.
• Partners with all team members, technical and functional, to meet company objectives.
• Maintains communication with team members and team leaders.

Production & Workflow Management

• Builds versions for design and copy teams as part of the production process.
• Builds version updates to assist in the pre-press production process and communication with print vendors.
• Checks marketing materials against the version update in the weekly flyer proofing process.
• Provides media partners (print, digital, video, etc.) with timely instructions and ensures adherence to deadlines and accuracy.
• Leads regular Marketing Coordination Meetings to connect the dots between departments and maintains running spreadsheets of changes and updates.

Vendor & Contract Management

• Serves as Administrative Contracting Officer’s Representative (ACOR) on several marketing vendor contracts.
• Manages positive working relationships with vendors and the Contracts team.
• Responsible for managing and working with key third-party vendors to ensure information, resources, job timelines, and project deliverables remain on track.

Workfront Digital Asset Management

• Manages build-out, implementation, and training of the internal Workfront Digital Asset Management tool.
• Utilizes the Workfront Digital Asset Management tool to:
  • Upload photography, branding, and digital assets provided by Design and Branding teams.
  • Organize and optimize asset libraries using meta tags, keywords, alt text, etc.
  • Work with the web team to optimize design user interface utilizing HTML.
  • Delegate and assign tasks to creative and content teams based on availability and priorities.
  • Create projects, deliverables, workflows, and approvals.
  • Upload proofs and documents.
  • Create efficiency in project workflows with a focus on ease of use for internal users.
  • Create detailed schedules and set deadlines for various stages of a project.
  • Identify and digitize operational efficiencies.
  • Create and communicate custom reports as needed.

Cross-Functional Support

• Works closely with internal departments to streamline processes and trains departments on changes to standard operating procedures as needed.
• Meets with internal clients to learn more about new project details and provide progress updates on existing projects, communicating any issues.
• Monitors projects and workloads, working with managers and teams to adjust assignments and deadlines accordingly.
• Maintains organization and creation of job files, templates, versions, and overall marketing resources.
• Provides support to merchandising systems end-users, including troubleshooting, system application testing, and training.
• Acts as liaison between merchandising and Information Technology (IT).

Leadership & Additional Responsibilities

• May be assigned responsibility for supervision and development of subordinate staff consisting of Creative and/or other specialists, as appropriate.
• Performs other related duties as assigned.

The incumbent of this position must file a Financial Disclosure Report (OGE Form 450) as required.