Responsibilities

• Manage and maintain the CMO’s calendar, including prioritizing internal and external meeting requests, resolving scheduling conflicts, and communicating updates to stakeholders.
• Serve as a point of contact between the CMO, internal teams, external partners, clients, vendors, and executives, using discretion, professionalism, and strong judgment.
• Handle and screen incoming calls, manage correspondence, draft and proofread emails, memos, letters, and other communications.
• Arrange domestic and international travel, transportation, accommodations, and detailed itineraries in partnership with corporate travel.
• Coordinate appointments, meetings, events, and related materials, ensuring participants have the necessary information and logistics.
• Prepare, organize, and process executive expense reports; review and evaluate expense reports submitted for CMO approval.
• Support invoice administration, departmental expenses, and budget tracking processes.
• Maintain confidential information and ensure discretion in handling sensitive office, executive, client, and business matters.
• Organize and maintain digital and hard copy filing systems, contact lists, documents, and executive materials.
• Provide general administrative and operational support, including phone coverage for other executives as needed, meeting preparation, technology support, and occasional errands.
• Support marketing team projects by coordinating project meetings, tracking next steps, preparing meeting notes, maintaining timelines, and following up on action items.
• Prepare and maintain project documentation, correspondence logs, shared files, version-control materials, and project trackers.
• Assist with the preparation of presentations, spreadsheets, reports, agendas, and other materials for internal and external use.
• Coordinate logistics for department meetings, special events, campaign-related meetings, and cross-functional initiatives.
• Partner with team members to support creative campaigns, brand marketing initiatives, film-related activities, social media efforts, and other marketing projects as assigned.
• Help create and improve processes that support organization, communication, tracking, and timely completion of deliverables.

Marketing Coordination & Project Support

• Support marketing team projects by coordinating project meetings, tracking next steps, preparing meeting notes, maintaining timelines, and following up on action items.
• Prepare and maintain project documentation, correspondence logs, shared files, version-control materials, and project trackers.
• Assist with the preparation of presentations, spreadsheets, reports, agendas, and other materials for internal and external use.
• Coordinate logistics for department meetings, special events, campaign-related meetings, and cross-functional initiatives.
• Partner with team members to support creative campaigns, brand marketing initiatives, film-related activities, social media efforts, and other marketing projects as assigned.
• Help create and improve processes that support organization, communication, tracking, and timely completion of deliverables.