Community Engagement Project Coordinator (Contractor)

Location: Nevada-based preferred

Work Model: Hybrid (remote + in-person meetings, events, and fieldwork)

Job Type: Independent Contractor (1099)

Schedule: Part-time to Full-time

Ericka Aviles Consulting is looking for a Community Engagement Project Coordinator to lead outreach-focused projects, primarily but not exclusively infrastructure and community-based initiatives, from planning through execution. You'll manage timelines and deliverables in our project management tool - ClickUp, serve as a key point of contact for clients and stakeholders, and coordinate on-call outreach staff for community events. You'll also lead smaller-scale projects independently from start to finish.

What you'll do

• Lead smaller-scale projects independently, from kickoff through close-out
• Manage project timelines, documentation, and client communication
• Plan and attend community meetings, workshops, and community and field events
• Represent EAC at community events and business events
• Hire, train, and oversee on-call outreach staff
• Track project progress and prepare status updates for clients and leadership

What we're looking for

• Experience managing community engagement, outreach, or public involvement projects
• Strong organizational skills, people skills and comfort with ClickUp and Google Workspace
• Spanish proficiency a plus - speaking and writing
• Work samples or examples of past outreach/project work experience preferred
• Referrals or letters of reference

Role Overview

The Community Engagement Project Coordinator leads the planning, coordination, and execution of outreach-focused projects, primarily infrastructure and other community-based initiatives. This role ensures projects are delivered on time, within scope, and aligned with client goals while maintaining strong relationships with stakeholders and other partners. It also hires, trains, and oversees on-call staff for outreach events and independently leads smaller-scale projects. Day-to-day project decisions sit with this role; final approvals and strategic direction come from leadership.

Project Leadership (Smaller-Scale Projects)

• Lead smaller-scale projects independently, from kickoff through close-out
• Own scope, timeline, deliverables, and client communication for assigned projects
• Escalate budget, scope, or strategic decisions to leadership as needed

Project Management & Coordination

• Develop, maintain, and monitor project timelines, deliverables, and task assignments in ClickUp
• Organize project documentation, budgets, and event details in Google Sheets, Docs, and Drive
• Serve as the primary point of contact for assigned projects across clients, internal teams, and partners
• Identify risks, challenges, and solutions to keep projects on track
• Lead or co-lead client meetings, check-ins, and follow-ups

Community Engagement & Outreach

• Design and implement outreach strategies aligned with project goals and client expectations
• Plan, coordinate, and attend community meetings, workshops, field events, and public engagement activities
• Lead or support bilingual meetings and field engagement in Spanish when applicable
• Ensure culturally appropriate and accessible outreach for diverse communities
• Coordinate translations or transcreations as needed
• Flag upcoming events to the Communications Project Manager and Social Media Manager so content coverage can be planned
• Represent EAC at community functions, networking events, and other business settings, including event staffing, setup and coordination, and sharing key insights or contacts made

On-Call Staff Management

• Recruit, hire, and train on-call outreach staff
• Assign staff to events based on availability and project needs
• Provide guidance and performance feedback to ensure quality representation
• Review, approve, and track staff timesheets before submitting to Accounts Payable

Project Administration & Reporting

• Track and update project progress, outreach data, and stakeholder information
• Maintain organized Google Drive folders for team access
• Prepare reports, summaries, and status updates for internal teams and clients
• Monitor project scope, hours, and budgets; flag risks or scope changes to leadership

Multi-Project Flexibility

• Manage multiple projects at once while maintaining quality and client satisfaction
• Adapt quickly to changing priorities, deadlines, and client needs
• Self-starter who works independently and communicates proactively in a remote setting
• Occasional evenings and weekends required for community events, with advance notice
• Self-starter who works independently and communicates proactively in a remote setting

Qualifications

• Experience managing community engagement, outreach, or public involvement projects
• Strong organizational and project management skills
• Experience with project management systems (ClickUp preferred) and Google Workspace
• Strong written and verbal communication skills
• Spanish proficiency preferred, not required
• Work samples or examples of past outreach/project work preferred
• Reliable transportation, access to internet and functioning office equipment
• Hours will start part-time and may increase to full-time based on business needs

Pay: $23.00 - $25.00 per hour

Expected hours: 10.0 – 40.0 per week

Work Location: Hybrid remote in Las Vegas, NV 89141