• Career Center Home
• Search Jobs
• Communications and Registration Associate
  

5 mi/8 km 10 mi/15 km 25 mi/40 km 50 mi/80 km 100 mi/160 km 200 mi/320 km
Results
Job Details
Explore Location
Communications and Registration Associate
Share Print
International Antiviral Society-USA
San Francisco, California, United States
(remote)
Communications and Registration Associate
Share Print
International Antiviral Society-USA
San Francisco, California, United States
(remote)
Posted 1 day ago
Communications and Registration Associate
Share Print
International Antiviral Society-USA
San Francisco, California, United States
(remote)
Job Type
Full Time
Job Duration
Indefinite
Salary
$65,000.00 - $70,000.00
Min Experience
3-5 Years
Min Education
BA/BS/Undergraduate
Required Travel
10-25%
Salary - Type
Yearly Salary
Job Function
Other
Description
Who We Are
Headquartered in San Francisco, the International Antiviral Society–USA (IAS–USA) is a nonprofit organization that has led cutting-edge, technical, and complex physician education for the past 30 years with a long record of success.
The mission of the IAS–USA is to improve the prevention, treatment, care, and quality of life for people with or at risk of HIV or other viral infections and their associated health conditions through high-quality, relevant, balanced, and needs-oriented education and information for practitioners and scientists who are actively involved in medical care and research.
The Role
The Communications and Registration Associate will be primarily responsible for managing the outreach and communication of the organization’s programs to the greater HIV practitioner community and related stakeholders. This role leads the development and execution of proactive communications strategies to engage existing and prospective audiences. The Associate will also support the IAS-USA registration team with periodic onsite, hybrid, and virtual events as needed.
Communications And Outreach

• With the goal of growing attendance, develop and implement targeted outreach strategies to expand awareness of IAS–USA programs among HIV practitioners, clinicians, and related stakeholders across diverse professional networks
• Maintain the organization’s list of primary institutional contacts and proactively update records to ensure accurate and current information for ongoing outreach and communications efforts
• Communicate upcoming activities to stakeholders, including but not limited to the Core Faculty, by distributing timely and accurate program information through appropriate channels to support awareness, preparation, and participation
• Outreach to local, regional, and national public health clinic networks (eg, AIDS Education and Training Centers and related government and public interest groups)
• Create and manage a systematized and proactive communication schedule utilizing organization’s communication platforms (email, social media, iContact, and MailerLite)
• Update medical school contacts, including medical fellowships within the United States Develop written copy for use in communicating the organization's activities to existing and potential attendees
  

Registration Support

• Audit registrant data frequently to ensure registrations are accurate
• Review live and online CME program registrations, registration payments, CME certificates, and certificates of attendance
• Assist with registration system testing, updates, and troubleshooting as needed
• Produce name badges and registration documents, pack/ship course materials, and organize educational materials as needed
• Recruit local volunteers and work with temporary staff vendors to provide on-site registration staff
• Provide regularly scheduled and detailed registration activity reports and statistics as requested
  

Event Support

• Assist with the management of temporary staff, including vendor management and onsite training
• Respond to attendee inquiries for IAS-USA events (courses, webinars, and online dialogues)
• Assist creating and sending post-attendee evaluation, survey, and learning objective follow-ups with registrants
• Assist with webinar and virtual event logistics, including attendee management and technical support as needed
  

Requirements
Qualifications:

• Bachelor's degree required
• 3–5 years of experience in communications, outreach, stakeholder engagement, or a related field; experience with meeting and event registration a plus
• Passionate about mission-based work in the medical field is required
• Excellent written and verbal communication skills, including US English spelling, grammar, and punctuation
• Ability to work independently with excellent attention to detail and a demonstrated ability to manage multiple projects with competing deadlines while working quickly and accurately, maintaining a high standard of quality throughout
• Proficient knowledge of Microsoft Office (Word, PowerPoint, Excel, SharePoint, Planner)
• Experience with organizing and hosting Zoom meetings and other virtual platform events
• Demonstrated flexibility to accept new challenges or direction; comfort with enlisting or providing assistance as part of a team
• Commitment to maintaining confidentiality around the organization's projects
• Ability to align workday around the organization's regularly scheduled hours, 8:30 AM – 5:30 PM Pacific Time
  

Job Type

• Full time
• San Francisco Bay Area preferred (hybrid schedule). Will consider fully remote from outside of this region
  

Job ID: 85071548
International Antiviral Society-USA
Please refer to the company's website or job descriptions to learn more about them.
View Full Profile
View your connections
LinkedIn
Jobs You May Like
Wedding & Social Event Sales Manager
Hyatt Hotels Corporation
Napa, CA, United States (on-site)
Event Manager
Advocacy & Management Group,...
Sacramento, CA, United States (hybrid)
Meeting and Program Manager
Talley
NJ, United States (remote)
Registration Manager
Lincoln Healthcare Leadership
Remote or Local Hybrid to Southport, CT, Remote / Other / Non-US, United States (remote)
© 2026 Meeting Professionals International. All Rights Reserved.
Contact Information
14131 Midway Road, Ste 800 Addison, Texas 75001
Email: feedback@mpi.org
Phone Toll Free: 866-318-2743
Member Services: 972-702-3053
Quick Links

• Site Map
• Terms of Use
• Privacy Policy
  

Job Location
San Francisco, California, United States
Median Salary
Net Salary per month
$7,672
Cost of Living Index
95/100
95
Median Apartment Rent in City Center
(1-3 Bedroom)
$3,636 - $5,959
$4,798
Safety Index
39/100
39
Utilities
Basic
(Electricity, heating, cooling, water, garbage for 915 sq ft apartment)
$134 - $500
$231
High-Speed Internet
$45 - $105
$71
Transportation
Gasoline
(1 gallon)
$5.49
Taxi Ride
(1 mile)
$3.27
Data is collected and updated regularly using reputable sources, including corporate websites and governmental reporting institutions.
Loading...