Responsibilities

• Event Support and Coordination • Coordinate logistical aspects of LISD and co-sponsored events under priorities established by the Administrative and Events Assistant. • Arrange venues, catering, audiovisual support, registrations, and event communications. • Develop promotional materials, conference programs, brochures, and post-event publications. • Support visitor itineraries and meeting logistics. • Track event-related expenses and prepare documentation for financial processing. • Adjust work schedules to accommodate occasional evening events.
• Communications and Digital Content • Maintain and update the LISD website to ensure timely and accurate content. • Develop and manage the institute's newsletters, listserv communications, and social media presence. • Draft and publish content highlighting institute events, publications, students, faculty, fellows, internships, alumni, and other initiatives. • Monitor website analytics and social media engagement and recommend improvements. • Maintain LISD's presence on SPIA calendars and other university communication platforms. • Create and schedule social media campaigns and promotional materials.
• Social media: monitor; develop content and post on LISD’s platforms, including, but not limited to: X, Facebook, Instagram, LinkedIn and YouTube.
• Student, Faculty, and Staff Travel Support • Coordinate logistical arrangements for domestic and international travel associated with the IPA and other institute programs. • Manage travel planning, lodging, transportation, meals, itineraries, and supporting documentation. • Serve as an on-site logistical resource during trips when requested. • Accompany student trips domestically or internationally, as needed.
• Europe Initiative (ICEA) Communications Support • Maintain ICEA web content and communications in partnership with the Administrative and Events Assistant. • Develop publicity materials and promote ICEA-sponsored events. • Coordinate with faculty directors to ensure timely dissemination of program information.
• Publications and Design • Coordinate the production and promotion of LISD publications. • Work with authors, editors, and designers to prepare publications for release. • Format publications using Adobe InDesign and Illustrator. • Coordinate graphics, permissions, and library-related publication requirements. • Publish final materials through institute communication channels.
• Program Support • Support the Administrative and Events Assistant with communications and logistics related to the IPA program and other institute initiatives. • Assist with student-facing events and program activities.
• Other Duties • Provide general administrative and operational support as assigned by the Director, Co-Director, Researcher, or Administrative and Events Assistant.

Requirements

• Bachelor's degree or relevant work experience
• Excellent written, verbal, and interpersonal communication skills
• Experience with website content management systems, social media platforms, and digital communications
• Proficiency with Microsoft Office applications; experience with Adobe Creative Suite (particularly InDesign and Illustrator) strongly preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple deadlines and work both independently and collaboratively
• Sound judgment and discretion in handling confidential information
• Familiarity with university systems such as Drupal, PRIME, and Concur preferred
• Flexibility to work occasional evenings and weekends
• Ability and willingness to travel domestically and internationally, as needed

Preferred

• Familiarity with outreach in academic settings
• Interest in international affairs, public policy, communications, or related fields.