Responsibilities

• Fundraising & Donor Relations - Assist with annual fundraising campaigns, appeals, special events, sponsorships, and other development activities. - Maintain accurate donor and constituent information within the organization’s CRM. - Prepare donor acknowledgments, correspondence, appeals, and other donor communications. - Conduct donor, prospect, corporate, foundation, and sponsorship research as assigned. - Assist with donor cultivation and stewardship activities. - Coordinate sponsorship outreach and track responses, commitments, and follow-up activities. - Produce fundraising reports, analytics, dashboards, mailing lists, and other development-related information. - Assist with event logistics, materials, communications, and follow-up.
• Communications & Marketing - Maintain and update the CSAAC website using WordPress, including routine changes to text, images, pages, links, and other website content. - Develop and coordinate content for organizational social media channels. - Draft, edit, proofread, and distribute organizational announcements and communications. - Create and design newsletters, flyers, invitations, presentations, social media graphics, signage, and other print and digital materials using Canva and other available tools. - Assist with photography, content gathering, and storytelling related to CSAAC programs, events, staff, and organizational activities. - Maintain consistency in organizational branding, messaging, tone, and visual identity across communications. - Maintain organized digital files and archives for communications materials, photography, graphics, and other assets. - Coordinate with printers, designers, photographers, and other communications vendors as needed.
• Outreach, Engagement & Advocacy - Support community outreach and engagement efforts with families, partners, businesses, community organizations, donors, and other stakeholders. - Assist with outreach communications, correspondence, meeting preparation, presentations, and informational materials. - Support the coordination of community events, meetings, tours, and other engagement activities. - Assist with advocacy-related communications and materials as directed. - Track outreach and engagement activities and maintain accurate records of contacts, follow-up items, and outcomes. - Prepare professional public-facing documents, presentations, handouts, and other materials.
• Strategic Initiatives & Special Projects - Support the Director with organizational initiatives and special projects from planning through completion. - Conduct research and summarize findings to support projects, planning, outreach, fundraising, and organizational decision-making. - Prepare reports, presentations, briefing materials, spreadsheets, and other project documents. - Develop and maintain project timelines, task lists, and tracking tools. - Coordinate information and follow-up among internal departments, external partners, vendors, and other stakeholders. - Monitor deadlines and proactively follow up on outstanding action items. - Identify potential issues, research solutions, and bring recommendations to the Director when appropriate.
• Administrative & Project Support - Provide direct administrative and project support to the Director of Growth, Outreach and Strategic Initiatives. - Manage scheduling, meeting coordination, document preparation, correspondence, and follow-up activities as assigned. - Prepare meeting materials, presentations, agendas, notes, and supporting documentation. - Assist with vendor communications, purchasing coordination, invoices, and project-related administrative needs. - Maintain organized electronic and physical project files. - Track deadlines, commitments, and follow-up items to help ensure projects remain on schedule. - Anticipate upcoming needs and proactively prepare materials, information, or follow-up as appropriate.

Requirements

• Associate's degree required.
• Bachelor’s degree in communications, marketing, public relations, nonprofit management, business, or a related field preferred.
• Demonstrated experience in communications, marketing, development/fundraising, community outreach, engagement, or a related area.
• Experience creating professional communications and marketing materials for digital and print use.
• Experience maintaining websites and making routine content updates using WordPress.
• Experience working with a CRM or donor management system, including maintaining accurate records, generating reports, and tracking constituent or donor activity.
• Experience supporting fundraising campaigns, donor communications, sponsorship outreach, events, or other development activities.
• Experience coordinating multiple projects, deadlines, vendors, and stakeholders simultaneously.
• Proficiency in Canva, including creating and modifying professional graphics, presentations, social media content, flyers, newsletters, and other branded materials.
• Proficiency with WordPress, including routine page and content updates, image replacement, links, basic formatting, and troubleshooting common content issues.

Preferred

• Experience with photography, content gathering, and storytelling related to CSAAC programs, events, staff, and organizational activities.
• Experience coordinating with printers, designers, photographers, and other communications vendors as needed.