Title: Communications Coordinator

Location: New York, NY 10007

Duration: 6+ months

Hours Weekly: 35 hrs/week

Note: This role is Part Time (20 hr/wk)

About Cogent Infotech

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 23 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Position Summary

The Communications Coordinator (temporary staff) will support the Project Management Unit in coordination of the Castle Hill Renovation Project by assisting with project communications, meeting coordination, documentation, stakeholder follow-up, and general project administration. The consultant will help organize and streamline communication across internal teams and project stakeholders; prepare agendas and meeting materials; capture notes, decisions, risks, and action items; maintain centralized project records and trackers; and support the development of presentations, updates, and other project materials needed to keep the project organized and moving forward. The ideal candidate should be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Strong written and verbal communication skills are essential, along with proficiency in Microsoft Office and SharePoint. Experience supporting cross-functional projects, tracking action items and milestones, and familiarity with construction, renovation, or capital project environments is strongly preferred.

Key Responsibilities

• Serve as a point of contact for project-related communications; help coordinate updates, announcements, and follow-up across internal teams and stakeholders to support alignment and timely information sharing.
• Support the Project Manager by preparing agendas, assembling meeting materials, and helping organize routine project meetings and check-ins.
• Attend project meetings and document notes, key decisions, risks, and action items in a clear and organized format for distribution and follow-up.
• Monitor outstanding items, deadlines, and project milestones to help ensure accountability and timely follow-through on project activities.
• Maintain and organize project documentation, trackers, logs, and related files in centralized locations such as SharePoint to support project continuity and recordkeeping.
• Assist with preparing presentations, summaries, project updates, and other materials needed for internal meetings, stakeholder briefings, and project coordination.
• Provide general project coordination support to help keep Castle Hill Renovation activities organized, moving forward, and aligned across stakeholders.
• Provide additional day-to-day administrative and coordination support related to project needs, documentation, and communication management.

Required Qualifications and Skills

• Bachelor’s degree and/or 1–3 years of experience in project coordination, communications, or operations.
• Experience supporting cross-functional teams.

Preferred Skills:

• Strong written and verbal communication skills
• Highly organized with strong attention to detail
• Comfortable managing multiple priorities in a fast-paced environment
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word) and SharePoint
• Experience with tracking tools (Smartsheet, dashboards, etc.)

Equal Opportunity & Inclusion Statement

Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you’re excited about this role but don’t meet every requirement, we still encourage you to apply

Application Process

Please submit your resume and a short cover letter through our online portal. Our process includes an initial resume review, a virtual interview, and a short technical assessment. If you need accommodations, feel free to inform us—we are happy to assist.

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