Responsibilities

• Coordinating the planning, logistics, and execution of Raptive-owned events across audiences and teams
• Managing guest registration, attendee communications, and travel coordination in partnership with external travel agencies
• Serving as a cross-functional liaison to ensure alignment across internal teams, vendors, production partners, and stakeholders
• Supporting the onsite guest experience by coordinating hospitality operations, catering, staffing, entertainment, production crews, and vendor execution
• Researching venues and hospitality locations while supporting event production planning and operational timelines
• Managing event marketing inventory, branded materials, gifting, and event shipping logistics
• Creating operational documents, staff schedules, run-of-shows, and training materials for internal teams and event partners
• Coordinating programming materials and presentation logistics for internal and external stakeholders
• Supporting event budgets through expense reporting, invoice coordination, payment tracking, and budget administration
• Maintaining attendee data, registration tracking, and post-event reporting and analysis

Requirements

• Minimum 2 years of experience in consumer and/or B2B events; experience working with content creators in the media space is a plus
• Strong hospitality mindset with a passion for creating elevated guest experiences
• Exceptional organizational and project management skills
• Experience managing logistics across multiple vendors and stakeholders simultaneously
• Experience with budget tracking, invoice coordination, and expense reporting
• Ability to manage multiple priorities and adhere to tight deadlines
• Excellent written communication skills and fluency in Google Slides and Google Sheets
• Strong problem-solving skills with high attention to detail
• Highly effective interpersonal and communication skills
• Travel frequency and onsite work during events ability

Preferred

• Negotiation skills are a plus