Bookkeeper

Full-Charge Bookkeeper / Client Accounting Specialist

Location: Providence, RI (In-Office / Hybrid options available based on season)

Employment Type: Full-Time or Part-Time (Flexible depending on candidate profile)

Position Overview

We are looking for a reliable, detail-oriented Bookkeeper to manage the day-to-day accounting and financial records for our growing roster of small business clients. In this role, you will be the backbone of our accounting service, reconciling accounts, managing payroll entries, tracking accounts payable/receivable, and preparing clean, accurate financial statements that support year-end tax compliance and planning.

Key Responsibilities

● General Ledger & Month-End Close: Maintain general ledgers in QuickBooks Online / Desktop; perform monthly bank, credit card, and loan reconciliations.

● Financial Reporting: Generate accurate monthly, quarterly, and year-end Balance Sheets, Profit & Loss statements, and Cash Flow statements for client review.

● Payroll & Sales Tax Compliance: Assist with recording payroll runs, preparing quarterly payroll summaries, and filing state/local sales tax returns.

● Year-End Tax Prep Handoff: Clean up accounts, identify misclassifications, and organize financial statements for smooth transfer to our tax preparation team.

● Client Advisory Communication: Serve as the direct contact for day-to-day client accounting questions, requesting missing documentation, receipts, and clarification on transactions.

● Process Improvement: Recommend workflows, integrations (e.g., Dext, Bill.com, Gusto), and standardized practices to improve client data collection.

Qualifications & Requirements

● Experience: Minimum 2–3+ years of hands-on full-charge bookkeeping or accounting

experience (preferably within an accounting firm or multi-client setting).

● Software Expertise: Advanced proficiency in QuickBooks Online and QuickBooks

Desktop (QuickBooks ProAdvisor certification is a strong plus); solid Microsoft Excel

skills (VLOOKUPs, pivot tables).

● Education: Associate’s or Bachelor’s degree in Accounting, Finance, or Business

Administration (or equivalent practical experience).

● Skills: Strong understanding of GAAP basics, double-entry accounting, and chart of

accounts structuring for various entity types (Sole Proprietorships, S-Corps, LLCs,

Partnerships).

● Personal Attributes: High discretion with confidential financial data, strong

problem-solving skills, and clear, client-friendly communication.