Associate Director of Institutional Advancement for Events and Alumni Relations

PRIMARY RESPONSIBILITIES
Special Event Leadership, Management, & Support (70%)

• Organize and manage small and large-scale fundraising events, along with the

Director for Institutional Advancement, including annual KATCH Auction and Gala,
Alumni Lancer Golf Tournament and host smaller events and forums throughout the
year

• Manage events with proficiency in all aspects of event planning and execution,

including logistics coordination, timeline management, preparation and distribution
of printed materials, venue coordination, collaboration with vendors such as
caterers, graphic designers, photographers, and entertainment, as well as hands-on
supervision during the event

• Support fundraising efforts by coordinating with event honorees, gala chairs, and

committee members to manage prospect outreach, track donation progress, and
ensure timely follow-up

• Prepare solicitation mailings, emails, and other donor communications
• Communicate with donors via phone, email and attend occasional meetings

concerning events

• Educate donors and prospects through fundraising events, marketing materials,

branding initiatives, and social media campaigns

• Support social media outreach and management, including taking photos of campus

events

• Think strategically by recommending and implementing new strategies, programs,

and initiatives

• KATCH Auction & Gala Management

o Oversee auction item entry and platform management (Greater Giving)
including donor item tracking, online bidding, live auction logistics, and postevent reconciliation
o Recruit and manage “night-of” volunteers and serve as the primary point of
contact for Greater Giving vendors and some event partners
o Play a central role in guest experience, donor engagement, and maximizing
fundraising outcomes through compelling event strategy

• Manage events assigned to the Office for Institutional Advancement

o Oktoberfest Pub Crawl
o Grandparents Day
o Lancer Golf Classic
o Little Lancer Trick or Treat
o Little Lancer Egg Hunt
o Create auction baskets for feeder school auctions
o Scholarship Ceremony & Reception
o Other events as directed

• Support other school events, such as:

o Open Houses
o Cultural Events
o Masses
o Graduation
o Career Day
o Parent Welcome Nights (Curriculum Night)
o Other events as directed
Alumni Relations (20%)

• Alumni Board & Alumni Events
• Alumni Reunion Coordination

Volunteer Engagement & Management (10%)

• Recruit, train, and lead a vibrant team of parent and community volunteers for

events and development-related initiatives
COMPENSATION & BENEFITS

• Any offered salary is determined based on internal equity, internal salary ranges,

market data, applicant’s skills and prior relevant experience, degrees, and
certifications. Salary is dependent upon experience, certification, and education.
This position is a year-round, full-time hourly position with a salary range of
$70,000-$85,000 based upon 2,080 hours.

• A comprehensive package of benefits is offered, including two medical plan options,

dental, vision, life, and accidental death and disability, long-term disability, pension,
403(b), HSA, FSA, and generous sick leave, vacation, and holidays

• In-building child/dependent tuition support
• Opportunities to participate/assist with a wide array of co-curricular programs,

including athletics, arts, campus ministry, and other clubs and activities for
additional modest stipends

• For staff members and teachers in the first five years of their careers, we offer the

opportunity to apply for affordable, innovative housing options, based on
availability
TO APPLY

• Visit the Office of Catholic Schools website at:

https://www.applitrack.com/seattlearch/onlineapp/default.aspx?all=1 An
application must be completed on this site prior to hire

• Email cover letter and resume to apply@kennedyhs.org
• Applications will be reviewed on a rolling basis until the position is filled. Target

start date is April 15, 2026 subject to shifting earlier depending upon availability of
the candidate.

• Any offer of employment is conditional upon required background check and

completion of required trainin

QUALIFICATIONS
Education & Experience

• Bachelor’s degree
• Minimum 2 years of marketing, sales, or event planning
• Strong competency in CRM software platforms and/or donor database management,

Little Green Light preferred

• Experience working in the non-profit sector, preferably advancement and

educational, religious institutions
Knowledge, Skills, & Abilities
The ideal candidate will possess the following skills and abilities:

• Excellent organizational skills with a keen eye for detail, impeccable follow-up skills,

and the ability to manage multiple competing priorities

• Flexible, responsible, and resourceful, with strong time-management skills
• Excellent written and verbal communication skills
• Ability to communicate effectively with all school constituencies
• Ability to generate, share and follow through on ideas to promote Kennedy Catholic
• Ability to work professionally with high level benefactors, alumni, and board

members

• Timely email and calendar management, including responding to all meeting

invitations and independently resolving scheduling conflicts

• Efficiently support the goals of the school in a variety of unanticipated ways
• Ability to collaborate with colleagues and constituencies from across the school

community

• Enthusiasm, flexibility, maturity, and a sense of humor
• Ability to maintain confidentiality and use discretion
• Demonstrated ability as a self-starter with interest in managing multiple projects

simultaneously, and the ability to prioritize competing responsibilities to meet
deadlines

• Commitment to working in and fostering an inclusive community
• Contribute positively to the overall morale of those within the institution
• Proficiency in data management systems and strong working knowledge of all

Microsoft Office programs including Outlook Mail, Word, Excel, and PowerPoint;
willingness and ability to learn additional applications as needed

• Passionate about the mission and vision of the school

PHYSICAL DEMANDS

• Required to work in standard office and school conditions and must be able to move

throughout the office and school buildings with movement including, but not limited
to, sit, stand, bend, stoop, reach, grab, pull, climb and descend stairs on a daily basis

• Must be able to sit or stand for extended periods of time at an office desk or within

assigned areas at school

• Required to perform repetitive physical tasks such as computer keyboarding,

writing and reading

• Must be able to operate equipment necessary for the position such as, but not

limited to, a computer, office equipment such as copier, scanner, phone, printer, etc.

• Be able to read a computer screen for extended periods of time
• Must be able to move or carry a variety of items including tables, chairs, boxes and

equipment – using proper lifting and carrying techniques – or use equipment (carts,
dollies, straps, etc.) to assist in the movement of items

• Must be able to work a varied schedule, including some evenings and weekend
• Must have the ability to travel as necessary