Administrator, Accounts Payable & Receivable
Hoffman Estates, IL (Hybrid)
$75K/yr – $100K/yrFull time
Posted 2 months ago
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Job Description
Administrator, Accounts Payable & Receivable
Hybrid Position | Hoffman Estates, IL
Reports To: President
Salary Range: $75,000 to $100,000, based on experience
About JumpFly
JumpFly is an award-winning digital advertising agency helping small and mid-sized businesses grow through smart, results-driven marketing. Our team manages campaigns across Google, Microsoft, Amazon, Meta, TikTok, LinkedIn, and other leading advertising platforms, along with SEO services and email marketing solutions that support long-term growth.
We are proud to be a certified Great Place to Work™ with a collaborative, flexible culture built around expertise, accountability, and long-term employee success. More than 25% of our team has been with JumpFly for over 10 years, a level of retention that is rare in the digital marketing
Hybrid Position | Hoffman Estates, IL
Reports To: President
Salary Range: $75,000 to $100,000, based on experience
About JumpFly
JumpFly is an award-winning digital advertising agency helping small and mid-sized businesses grow through smart, results-driven marketing. Our team manages campaigns across Google, Microsoft, Amazon, Meta, TikTok, LinkedIn, and other leading advertising platforms, along with SEO services and email marketing solutions that support long-term growth.
We are proud to be a certified Great Place to Work™ with a collaborative, flexible culture built around expertise, accountability, and long-term employee success. More than 25% of our team has been with JumpFly for over 10 years, a level of retention that is rare in the digital marketing
Position Overview
JumpFly is seeking an experienced and highly organized Administrator, Accounts Payable & Receivable professional to support the financial and administrative operations of the company. This role works closely with the President, Founders, and Director of Human Resources and plays a key role in maintaining accurate financial records, supporting payroll operations, and managing retirement plan administration.
The ideal candidate is detail-oriented, dependable, proactive, and comfortable handling confidential financial information in a fast-paced environment.
JumpFly is seeking an experienced and highly organized Administrator, Accounts Payable & Receivable professional to support the financial and administrative operations of the company. This role works closely with the President, Founders, and Director of Human Resources and plays a key role in maintaining accurate financial records, supporting payroll operations, and managing retirement plan administration.
The ideal candidate is detail-oriented, dependable, proactive, and comfortable handling confidential financial information in a fast-paced environment.
Qualifications
- 10+ years of accounting, accounts payable/receivable, and payroll experience
- Strong QuickBooks experience required
- Experience processing payroll; Paycor experience is a plus
- Knowledge of retirement plan administration, including SIMPLE IRA programs
- Strong Excel and Google Workspace skills
- Excellent organizational and time management skills
- High level of accuracy and attention to detail
- Comfortable interacting with clients and company leadership
- Ability to manage confidential information professionally
- Must be able to work onsite in Hoffman Estates, Illinois as part of the hybrid schedule
If you do not meet all the above required Qualifications -- STOP.
DO NOT APPLY FOR THIS POSITION.
DO NOT APPLY FOR THIS POSITION.
Key Responsibilities
Accounting & Financial Operations
- Manage accounts payable and accounts receivable processes
- Prepare and send client invoices
- Monitor incoming payments and collections
- Reconcile bank accounts and credit card statements monthly
- Process monthly company expenses and vendor payments
- Maintain accurate financial records in QuickBooks
Payroll & Compensation Support
- Process semi-monthly payroll accurately and on schedule
- Administer commission calculations and distributions
- Support payroll reporting and related documentation
- Coordinate with HR on employee compensation matters
Retirement Plan Administration
- Manage SIMPLE IRA contributions and reporting
- Coordinate retirement plan payments with the company’s broker
- Ensure timely and accurate retirement account administration
Administrative Support
- Work closely with company leadership on operational and financial initiatives
- Assist with reporting, spreadsheets, and financial documentation
- Support internal processes requiring organization, discretion, and attention to detail
What We Offer
- Hybrid work schedule with 2 remote days per week
- Competitive salary based on experience
- SIMPLE IRA with 3% company match and immediate vesting
- $475/month employer contribution toward health and dental insurance
- Two weeks paid vacation during the first year
- Casual, flexible, and supportive work environment
- Opportunity to work directly with company leadership at a growing agency
Additional Information
This is not a remote position. Candidates must be able to work onsite in Hoffman Estates, Illinois as part of the hybrid schedule.
This is not a remote position. Candidates must be able to work onsite in Hoffman Estates, Illinois as part of the hybrid schedule.
JumpFly
Since 2003, JumpFly has been a Smart Digital Advertising leader. We’ve built and trained the best group of dedicated professionals anywhere, and we understand how important your investment and results are to your bottom line. That's why our work is never outsourced. JumpFly has a spotless reputation in the digital marketing industry and is a Premier Google Partner and Microsoft Elite Partner who professionally develops, implements, and manages Google Ads, Facebook, Pinterest, Amazon, Bing, TikTok, Instagram, and LinkedIn pay-per-click advertising accounts. Additionally, we offer Search Engine Optimization (SEO), Conversion Rate Optimization (CRO), and Email Marketing. Our company goal is to help clients achieve the best results possible while always being committed to customer satisfaction.
