Administrative Coordinator-CRNA Program
San Antonio, TX
Salary Not AvailableFull time
Posted 2 months ago
Top 1% of applicants do these two things.
The other 99% submit and hope. You're about to do something different.
Job Description
Position Information
Position Title
Administrative Coordinator-CRNA Program
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Administrative Coordinator-CRNA ( Certified Registered Nurse Anesthetist) Program is responsible for providing administrative support to the CRNA Program Administration, faculty members and students. The Administrative Coordinator-CRNA Program reports to CRNA Program Director.
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpagefor additional details on our benefits and eligibility.
Job Duties
Job Duty Name
Essential Job Functions
Description of Job Duties
- Leads, manages and coordinates all administrative operations to optimize the CRNA program, school and university initiatives (enrollment, recruitment and retention of students).
- Collaborates with key personnel within the Dean’s suite to optimize program operations.
- Meets regularly with CRNA Program Administrators to provide initial consultation, strategic planning and budgetary insights.
- Coordinates with essential UIW departments to provide support for students (IT, Student Health Services, Financial Aid, Admissions, Billing and Simulation Nursing Team).
- Evaluates and manages the needs of the program for process improvements.
- Communicates timely with students, departments, and university officials.
- Oversees academic program integrity including correspondence for student admissions, progression, academic probation and dismissals across three geographical locations (San Antonio, Tyler and Corpus Christi).
- Ensures student onboarding, credentialing, compliance with background checks, drug screening and Sentry MD requirement.
- Assists with admission articulations for candidate screening.
- Collects, manages and analyzes data on enrollment, retention, revenue, GPAs, etc. for annual program reports/assessments and program reviews.
- Maintains and ensures compliance with program, university policies and accreditation standards (Council on Accreditation Nurse Anesthesia and CCNE).
- Manages vendor contracts, faculty reimbursements for travel expenses, and marketing and branding for the program.
- Maintains CRNA program repository for software contracts and documents.
- Creates interview, orientation, info sessions, and graduation event schedules.
- Assists with budget, as assigned.
- Participates as needed in admissions committee and executive committee meetings; provides minutes and agendas.
- Creates an environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
- Performs other duties as assigned.
Qualifications
Knowledge Skills and Abilities
- Ability to effectively learn and apply certified registered nurse anesthetists (CRNA) scope of practice and professional requirements and national standards.
- Excellent interpersonal communication skills and team collaboration skills.
- Strong organizational, critical thinking, and problem-solving skills.
- Proficiency in the use of Microsoft Excel, Word, PowerPoint, Outlook, and Teams or equivalent. Ability to effectively learn and use web conferencing tools.
- Ability to actively engage with students, faculty and staff members.
- Ability to conduct respectful relationships with students, faculty and staff members.
- Ability to work collegially and productively within the university community.
- Ability to conduct presentations.
- Ability to effectively learn and apply requirements of grant funding disbursements and financial aid.
- Ability to work effectively with individuals from diverse communities and cultures.
- Employee shall adhere to all applicable rules and regulations of the University, School and regulatory agencies.
Required Education
Associate’s Degree or 60 college hours.
Required Work Experience
Four (4) years of administrative experience in a complex office environment. Note that up to 2 years of additional education will be considered for up to 2 years of experience.
Preferred Qualifications
- Advanced computer skills, communication and organizational skills.
- Critical thinking and ability to prioritize multiple tasks.
- Knowledge of academic settings.
- Presentation literacy.
Required Certifications, Licenses or Registrations
Must have a valid driver’s license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.
Work Hours
Monday through Friday 8am to 5pm with extended hours as needed, especially in the planning and execution of events, to meet departmental goals.
Physical Demands
- Ability to lift up to 15lbs for table set-up/tear-down at events, as well as carry office supplies.
- Ability to reach overhead, bend, squat to retrieve office/events materials.
- Ability to push/pull event carts holding up to 50 lbs.
- Ability to actively engage in events for extended periods of time.
- Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current residents, as well as attend meetings on and off campus.
Posting Details
Posting Details
Posting Number
AS2255PO
Number of Vacancies
1
Job Type
Full Time
Job Category
Staff (non-exempt)
Desired Start Date
06/16/2026
Position End Date (if temporary)
Reports to
CRNA Program Director
Salary
$50,000 Annualized
Open Date
05/15/2026
Close Date
Open Until Filled
Yes
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
University of the Incarnate Word
With over 135 years of tradition, the University of the Incarnate Word is committed to educational excellence in a context of faith in Jesus Christ, the Incarnate Word of God. UIW programs constitute a liberal education that fosters a well-grounded intellectual resilience, a disposition toward lifelong learning, and an acceptance of responsibility for the ethical consequences of our ideas and actions. UIW is the largest Catholic university in the state and the fourth largest private university in Texas. At UIW, we are committed to shaping good minds of strong character that will expand our world, and our universe. UIW students can choose from degrees offered at the undergraduate, graduate and doctoral levels. With a beautiful main campus in the heart of San Antonio’s Alamo Heights, UIW has locations throughout San Antonio, South and Central Texas, two campuses in Mexico and a European Study Centers in Strasbourg, France. UIW is a leader in international education, with over 140 “sister schools” in 44 countries. UIW is a sponsored ministry of the Sisters of Charity of the Incarnate Word.
