The Administrative Associate serves as a vital member of the department, providing comprehensive administrative support to the department head, faculty, adjuncts, academic centers, students, and student organizations. This position is often the first point of contact for visitors and community professionals and plays a key role in ensuring smooth daily operations.

• Oversee daily office operations and manage front desk traffic
• Provide support to faculty, adjuncts, centers, students, and student organizations
• Process supply orders and assist with class schedule development
• Coordinate departmental and center events, meetings, and special projects
• Take minutes for departmental meetings and maintain records per university policy
• Reconcile departmental ledgers, procurement card statements, and payroll reports
• Monitor budgets and process invoices, travel reimbursements, and payroll documents
• Initiate and process new hire paperwork for faculty, adjuncts, and student workers
• Arrange travel for faculty, students, and visitors
Supervise student workers and maintain office supply inventory

Knowledge, Skills, and Abilities

• Strong written and oral communication skills
• Excellent customer service and organizational abilities
• Proficiency in Microsoft Office and ability to learn new software
• Basic financial and budgetary skills
• Ability to prioritize, multitask, and work independently under pressure
Attention to detail and strong interpersonal skills

Application Review

• Review of applications will begin July 20, 2026 and will continue until the position is filled. Applications received by this date will receive priority consideration.

Required:

• High school diploma or GED
Three (3) years of experience in an office environment

Preferred

Work Location:

• University of Tennessee – Chattanooga, TN Campus
This is a fully on-site position.

Compensation and Benefits:

• UT Market Range: MR05
• Anticipated hiring salary: $19.24/hr