Responsibilities

• Manage and maintain the Chairman’s appointment calendar by planning, scheduling and confirming meetings and appointments
• Placing and taking phone calls to and from clients/personal contacts
• Schedule personal appointments and events including location, contacts, phone numbers, etc.
• Coordinate corporate and personal travel including airfare, hotel, car service, restaurant reservations, itinerary, and materials
• Maintain various contacts and files of the Chairman’s
• Manage all written and email correspondence
• Drive Chairman to and from meetings and appointments
• Manage all company cars including fueling and routine maintenance (oil changes, inspection stickers, registration stickers, etc.)
• Miscellaneous errands or pick up/drop offs for company
• Monitor/manage all company credit card expenses; responsible for recording billable expenses
• Manage and coordinate distribution of company season tickets

Requirements

• Bachelor’s degree or higher
• Excellent administrative, written and interpersonal communication skills
• Organized and able to multi-task in a fast-paced environment
• Performs well independently and under pressure
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint

Preferred

• Reliable, honest, and organized with a positive attitude
• Punctual and a good multi-tasker in a fast-paced environment
• Diplomatic and professional while working with clients and co-workers
• Detail oriented
• Recognizes, understands, and respects confidentiality
• Outstanding work ethic and time management skills

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance