Responsibilities

• Administrative & Office Support: Serve as the welcoming first point of contact for members and guests via phone, email, and in-person visits.
• Manage general club emails, route inquiries to the appropriate departments, and draft professional, timely responses.
• Maintain organized digital filing systems for event contracts, vendor invoices, and department correspondence.
• Assist leadership with scheduling, calendar management, and preparation of meeting materials and reports.
• Banquet & Event Sales and Logistics: Respond to incoming private event, wedding, and banquet inquiries; provide initial pricing, availability, and tour information.
• Assist the Events Director with booking procedures, generating contracts, and taking/tracking deposits or online sales.
• Coordinate event logistics, including creating event order sheets, detailing floor plans, and communicating timeline updates to the Food & Beverage team.
• Conduct facility tours for prospective clients when needed.
• Social Media & Marketing Support: Collaborate with the Events & Marketing Director to brainstorm, plan, and execute a consistent social media content calendar (Instagram, Facebook, TikTok, etc.).
• Capture engaging photo and video content of club events, dining specials, golf course views, and weddings for daily posts and stories.

Requirements

• Experience: Previous administrative, hospitality, event coordination, or social media management experience (country club or hospitality industry experience is a strong plus).
• Communication: Exceptional verbal and written communication skills with a polished, professional phone and email etiquette.
• Tech Savvy: Proficiency in Google Suite (Drive, Calendar, Docs, Sheets) and familiarity with major social media platforms and content creation tools (e.g., Canva, Instagram Creator Studio). Experience with Adobe Creative Cloud (Photoshop, Illustrator, InDesign) is a strong plus.
• Organization: Outstanding time-management skills with the ability to multitask, prioritize, and thrive in a fast-paced environment.
• Flexibility: Willingness to work a flexible schedule, which may occasionally include evenings, weekends, or holidays based on club event schedules.

Benefits

• Employee discount
• Flexible schedule
• Paid time off
• Professional development assistance