Job Summary:
The AP Specialist manages the end-to-end accounts payable process, ensuring that vendor invoices are processed accurately and payments are made. This position’s contributions directly support the financial health of our organization, help drive operational efficiency and maintain strong vendor relationships.
The role is located on-site in Virginia Beach, VA and pay is $20-$25/hr based on experience. The schedule is Monday - Friday during standard business hours.
Duties/Responsibilities:

• Process vendor invoices, including purchase order matching, coding, and data entry into the accounting system
• Process and reconcile prepaid vendor payments
• Reconcile vendor statements and resolve discrepancies promptly
• Reconcile credit card transactions and ensure accurate allocation of expenses
• Work with the team to prepare and process payment runs (ACH, checks, etc.) while adhering to company policies
• Maintain accurate and organized records of invoices, payments, and correspondence
• Collaborate with internal teams to obtain invoice approvals and ensure proper expense allocation
• Manage the AP inbox and respond to vendor inquiries in a timely and professional manner
• Assist in month-end and year-end closing processes by providing AP-related reports and accruals
• Contribute to process improvements and ensure compliance with internal controls and regulatory requirements
• Additional duties and responsibilities as assigned
  

Required Knowledge, Skills, And Abilities

• 3-5 years of experience in AP or a similar role
• Strong understanding of AP processes, including invoice processing, payment reconciliations, and credit card expense management
• Proficiency in NetSuite (or similar ERP system), Ramp, and Excel
• Detail-oriented with strong organizational and research skills
• Strong communication skills with the ability to interact effectively with vendors and internal teams
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Ability to work independently and as an effective part of the team
  

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer