Responsibilities

• Manages multiple, high-complexity projects or programs on assigned account(s), new business, and internal initiatives when needed
• Defines project approach, scope, budgets, timelines, and resource/OOP estimates in partnership with the appropriate leads
• Partners with appropriate leads to identify project resources and allocations necessary
• Partners with agency account, production, and discipline leads—as well as finance—to build timelines and scopes that meet the creative, production, and experiential needs of the agency and client
• Works in close collaboration with producers to manage experiential workstreams, including fabrication, vendor coordination, logistics , permitting, and on-site execution planning
• Ensures seamless integration of experiential elements within broader integrated campaigns, aligning milestones, dependencies, and deliverables across teams
• Actively manages project timing and resource assignments in Excel
• Assist and evangelize the eventual implementation of project management software
• Prepares and maintains clear, accurate project documentation, including project plan, status report, budgets, and resource requests/assignments
• Schedules internal meetings, defines the agenda, and provides actionable recaps to cross-functional team
• Proactively identifies risks, monitors issues, and provides mitigation/contingency plans throughout project lifecycle—including those specific to experiential builds and live activations
• Demonstrated ability to distill complex information into a clear, concise format as needed to aid team decision making
• Effectively manages change and able to influence team to adopt best practices/process improvements
• Identifies opportunities for process improvement and improving efficiency; coordinates and implements solutions within team
• Champions and follows agency best practices on assigned projects and assigned account(s)
• Builds meaningful relationships with team members, discipline leads, and production partners