Responsibilities

• 7+ years producing curated, mission-driven events end-to-end, with high ownership and autonomy, across in-person gatherings, golf tournaments, large-scale fundraisers, and virtual conferences, for groups of roughly 25 to 300
• Deep project-management discipline, owning calendars, cadences, timelines, and dependencies, and running multiple events and priorities at once without dropping a thread (Trello or similar)
• Strong budget development, tracking, and management across multiple concurrent events, with clear reporting and an eye for efficiencies
• Proven vendor, venue, and production-partner sourcing, negotiation, and contract management, including hotel/venue liaison, BEOs, and F&B coordination
• Fluent in building and managing both technical and content run of show — agenda development, session timing, speaker coordination and prep, and AV coordination with venues
• Hands-on with registration platforms (e.g., Jotform), fundraising and auction tools (e.g., Give Butter), and virtual platforms (e.g., Whova, Zoom), plus attendee tracking, check-in/QR, and live troubleshooting
• Committee facilitation and stakeholder accountability, running meetings, tracking action items, and keeping multi-stakeholder projects on schedule
• Experienced steward of sponsor and partner relationships, tracking, benefit fulfillment, and a year-round warm-touchpoint cadence
• Command of production logistics, timelines and checklists, materials/merch/print sourcing, shipment and drop-ship coordination, signage, seating, setup/teardown, day-of logistics, and checkout
• Skilled at drafting event communication touchpoints (invitations, reminders, sponsor outreach, surveys) across email and social, in the organization’s voice and with guidance from leadership