Responsibilities

• Coordinate all program logistics for live and virtual events including venue selection, contracts, travel, F&B, room setup, AV, and on-site management.
• Manage audience generation and attendee data, including Sunshine Act reporting.
• Process healthcare professional payments and vendor invoices.
• Track attendee spend reports to comply with Sunshine Act guidelines.
• Reconcile final invoices and pass-through costs within mandated timelines.
• Update templates and materials and distribute to attendees per timelines and client standards.
• Arrange outsourced ground transportation and maintain accurate arrival/departure manifests.
• Coordinate with internal departments to ensure timely planning.
• Maintain ongoing dialogue with manager and project team to monitor scope and respond to changes.
• Maintain minimum billable utilization and be available outside standard hours.

Requirements

• 4-year college degree
• Minimum 2-3 years meeting planning experience
• CMP Certification preferred, but not required
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Experience with Cvent (online event registration management system)
• Experience executing virtual meetings using Zoom, WebEx, Adobe Connect, On24, GoToMeeting
• Knowledge of hotel, air travel, and event planning industry
• Strong accounting and negotiation skills
• Ability to work independently and manage multiple projects
• Experience and ability to travel to meetings in the US and internationally

Preferred

• CMP Certification preferred, but not required