Responsibilities

• Support the preparation of proposals, qualifications packages (RFQs), and RFP responses, ensuring clarity, coherence, and accuracy; draft materials for review and approval by leadership.
• Support the maintenance and organization of marketing collateral, including project sheets, resumes, brochures, etc., using design software such as Adobe InDesign.
• Contribute to strengthening the firm’s branding standards.
• Maintain a proposal calendar to aid in maintaining deadlines. Track and monitor proposal efforts and activities to ensure timely delivery.
• May supervise and direct work of junior Marketing Coordinators.
• Help prepare PowerPoint presentations for interviews and other public speaking opportunities unrelated to proposals.
• Collaborate with team members to coordinate marketing efforts for networking events and industry conferences.
• Provide (or supervise Marketing Coordinator in providing) updates to the firm’s website and coordinate the firm’s social media presence, including content creation to enhance visibility and engagement.
• Undertake special projects, such as award submissions and social events, as requested by the Director of Marketing or the Principals.
• Coordinate conferences (prepare and ship marketing materials, displays, etc.) and other important gatherings.

Requirements

• Education Required: Bachelor’s degree.
• Licensure/Certification Required: Not required.
• Experience Required: 5+ years of progressive experience in marketing and business development, ideally within the AEC industry or a similar professional services firm.
• Reports To: Director of Marketing.
• Excellent written and verbal communication skills.
• Proficiency in Marketing software and tools (Adobe Creative Suite) and MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Strong organization skills.
• Attention to detail and a results-oriented approach.
• Follows firm standards and guidelines.
• Excellent understanding of social media platforms and engagement strategies.
• Completes time records and expense reports in a timely manner.

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Professional development assistance
• Retirement plan
• Vision insurance
• Generous paid time off