Responsibilities

• In partnership with the marketing business partners and the sales team, plan, coordinate, and execute assigned USCAN Field Marketing events, including a high volume of regional sales events and local vendor shows.
• Maintain detailed project timelines, deliverables, and stakeholder communication to ensure assigned events are delivered on time and aligned with business objectives.
• Prepare RFPs, source venues, support contract routing, and coordinate hotel, food and beverage, audiovisual, housing, transportation, and ancillary vendor needs for assigned complex marketing events.
• Build and manage event registration sites, attendee communications, and reporting workflows using Cvent and related event technology platforms.
• Track event budgets, reconcile final expenses, process invoices, and provide accurate spend reporting to support financial accountability.
• Collect, manage, and report Transfers of Value for Health Care Providers and ensure adherence to applicable corporate, legal, and government compliance requirements.
• Manage external speaker logistics and contracting
• Support post-event measurement, including attendee reporting, stakeholder feedback, lead capture coordination, and recommendations for future process improvements.

Requirements

• Typically requires 5+ years of corporate event planning experience, including budget tracking, sourcing, contracting, registration, speaker management, audiovisual coordination, and post-event reporting with a Bachelor's degree; or equivalent experience
• Demonstrated experience supporting a high volume of customer-facing field marketing events, user group meetings, or life sciences customer programs.
• Strong working knowledge of Cvent, including sourcing, event website development, email communications, registration management, and reporting.
• Experience coordinating hotel and vendor contracts, banquet event orders, and on-site logistics.
• Strong project management skills with the ability to manage multiple assigned programs, timelines, and stakeholders simultaneously.
• Excellent written and verbal communication skills with a proactive, customer-focused approach.
• Demonstrated ability to collaborate effectively in a matrixed, highly cross-functional business environment.
• Experience in medical device, pharmaceutical, diagnostics, healthcare, or life sciences meetings desired.
• Experience with Transfers of Value and compliance reporting highly desired.
• Ability to travel occasionally to support on-site event execution

Preferred

• Experience with Transfers of Value and compliance reporting highly desired.
• Experience in medical device, pharmaceutical, diagnostics, healthcare, or life sciences meetings desired.

Benefits

• We offer a wide range of benefits as innovative as our work, including access to genomics sequencing, family planning, health/dental/vision, retirement benefits, and paid time off.