Responsibilities

• Serve as the central intake point for all marketing and communications project requests submitted to the team.
• Evaluate incoming requests for scope, timelines, and resource needs; collaborate with leadership to prioritize work.
• Assign projects and individual tasks to team members using the project management system and monitor progress throughout the project lifecycle.
• Track deadlines, dependencies, and workloads to ensure efficient use of team resources and timely project completion.
• Ensure projects are executed within budget and within deadline.
• Maintain project documentation, timelines, and status updates; provide regular reports and visibility to leadership as needed.
• Support continuous improvement of project intake, workflows, and internal processes.
• Manage relationships with all external vendors supporting marketing and communications initiatives, including designers, printers, photographers, videographers, and other service providers.
• Solicit bids and estimates, compare vendor proposals, and make recommendations in alignment with budget and university guidelines.
• Initiate and track purchase orders, submit invoices for payment, and ensure timely processing and reconciliation.
• Coordinate with the College of Education Business Services team to establish new vendors, contracts, or agreements when required.
• Maintain vendor records and documentation in compliance with university and college policies.
• Oversee general office operations for the Marketing and Communications team, including supplies, equipment, and shared resources.
• Manage inventory, storage, and distribution of branded merchandise, promotional items, swag, and printed materials.
• Track inventory levels, forecast needs, and coordinate reorders to support events, recruitment, and outreach efforts.
• Support logistical planning for events and campaigns by coordinating materials, timelines, and deliveries.
• Work closely with the Senior Director and Marketing and Communications team to support strategic priorities.
• Act as a liaison between internal stakeholders, team members, vendors, and Business Services to ensure clear communication and smooth execution of work.
• Apply a service‑oriented, solutions‑focused approach when working with faculty, staff, and campus partners.