Media Coordinator at Realwings LLC | Indiana, PA | $60K/yr – $70K/yr

Realwings LLC

Media Coordinator

Indiana, PA (On-site)

$60K/yr – $70K/yrMid LevelFull time

Posted 4 weeks ago

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Job Summary

Own end-to-end trafficking and billing workflows for digital media activations, coordinating between external agencies and in-house creative to ensure assets, timelines, and invoices align.

End-to-end trafficking: IO creation, asset specs, timelines, and approvals.
Billing discipline: pacing, forecasting, variances, and makegoods when delivery misses contracted targets.
Cross-functional execution: liaise with media agencies, planning, and creative to translate media plans into executable campaigns and ensure platform compliance.

Job Description

Responsibilities

Create and manage Insertion Orders (IOs) in the AD system
Monitor and verify payment terms tied to media authorizations
Track media spend against budget using billing trackers and platform data
Maintain accurate weekly/monthly budget reporting, including pacing, variances, and forecasting
Reconcile delivery vs. contracted placements and ensure IOs align with invoices
Uphold accuracy and excellence in the billing process in coordination with marketing finance and media agencies
Own the end-to-end trafficking workflow between external media agencies and our in-house creative studio, ensuring assets, specs, timelines, and approvals are aligned
Coordinate the exchange of creative materials, technical requirements, and campaign documentation to guarantee seamless activation
QA creative assets prior to launch to ensure platform compliance and accurate execution
Implement campaigns across digital platforms (Google Ads, Meta, TikTok)