Responsibilities

• Develop and execute the annual events calendar for conferences and trade shows across the United States and Canada, aligned with sales and business development goals.
• Manage all aspects of event logistics including venue research, exhibitor registration, sponsorship opportunities, abstract submissions, travel coordination, booth setup, shipping, and on-site production.
• Coordinate with Product Development Engineers (PDEs) and directors to determine event participation, staffing, swag requirements, and engagement objectives.
• Oversee the development and maintenance of booth displays, banners, tablecloths, literature racks, and all physical event assets; manage inventory of booth boxes and coordinate shipping to/from events.
• Secure event staffing and manage all elements of on-site staff expectations including appearance, presentation materials, and lead capture processes.
• Track and report on event ROI, attendance, lead generation, and budget performance for each event.
• Onboard new PDEs to event expectations, processes, and materials; assist with gathering sizing and address information for sales kits.
• Manage end-to-end planning and execution of customer-facing webinars, including securing speakers, managing registration, coordinating rehearsals, overseeing show flow, and ensuring post-event follow-up.
• Coordinate with the digital marketing team to develop email campaigns, social media promotions, and paid advertising in support of webinar promotion and registration.
• Support PDEs in scheduling and delivering lunch and learns, which are primarily in-person presentations at client sites; occasionally coordinate virtual online presentations to specific companies as requested. Collect attendee information and manage issuance of PDH certificates to participants following each session.

Requirements

• Bachelor’s degree in Marketing, Communications, Business, Event Management, or a related field
• 2+ years of experience coordinating in-person events such as conferences, trade shows, or exhibitions
• Exceptional organizational skills with the ability to manage multiple concurrent events and deadlines without losing attention to detail
• Strong written and verbal communication skills; able to communicate professionally with vendors, clients, and internal stakeholders at all levels
• Demonstrated ability to work independently and take ownership of projects from planning through execution
• Budget management and vendor negotiation experience
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Willingness to travel up to 25–30% to attend and support external events across the United States and Canada

Preferred

• Experience with virtual event platforms and/or webinar production
• Familiarity with graphic design tools (Canva, Adobe Creative Cloud) and/or CMS platforms (WordPress)
• Experience with CRM systems, marketing automation tools (e.g., Marketo), or project management platforms (e.g., Smartsheet)
• Background in or demonstrated curiosity about the construction, engineering, infrastructure, or geotechnical industries
• CMP (Certified Meeting Planner) designation is a plus
• Experience with branded merchandise ordering, vendor management, and inventory tracking
• Comfort utilizing AI tools to accelerate creative production, document drafting, and administrative tasks