Responsibilities

• Event Execution Support: Support the planning and execution of internal and external events from pre-planning through onsite delivery
• Assist with event timelines, production schedules, and run-of-show documentation
• Provide on-site event support, including registration, speaker coordination, vendor support, and attendee management
• Logistics & Operations: Coordinate operational components such as venues, rooming lists, catering, AV, transportation, and vendor logistics
• Assist with managing contracts, invoices, and budget tracking under the direction of the Senior Marketing Manager – Events
• Support sourcing and coordination of vendors and event partners
• Brand & Creative Coordination: Partner with Marketing and Creative teams to ensure branding, signage, presentations, and materials are accurate and on-brand
• Assist with execution of branded moments including signage, staging, gifting, and attendee materials
• Support premium gifting initiatives and onsite brand activations
• Internal Coordination: Collaborate with Marketing, Sales, Supplier Relations, and internal stakeholders to support event communications and logistics

Requirements

• 4+ years of experience in event coordination, marketing coordination, or related roles
• Strong organizational and project management skills with high attention to detail
• Experience with event registration platforms, CRM systems, or marketing tools
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Comfortable communicating with vendors, internal teams, and event stakeholders
• Must be willing and able to travel and support events onsite nationwide

Benefits

• Benefits: At HALO, we offer benefits that support all aspects of your life, helping you find a work-life balance that’s right for you. Our comprehensive benefits include nationwide coverage for Medical, Dental, Vision, Life, and Disability insurance, along with additional Voluntary Benefits. Prepare for your financial future with our 401(k) Retirement Savings Plan, Health Savings Accounts (HSA), and Flexible Spending Accounts (FSA).