Responsibilities

• Proposals, SOQs, and Pursuits: Manage the end-to-end proposal process: opportunity identification, go/no-go evaluation, kickoff, content development, production, quality review, and on-time submission
• Write, edit, and assemble Statements of Qualifications, proposals, and interview materials for public agency and private-sector pursuits
• Interpret RFQ/RFP requirements and build compliance matrices to ensure every submittal meets stated criteria and page limits
• Coordinate with subconsultants and prime partners to gather resumes, project data, and required forms within deadline
• Maintain the master SOQ document, project backlog, and reusable content library across all service lines
• Track pursuits, submittals, and outcomes; conduct debriefs and apply lessons learned
• Prequalification and Registrations: Manage agency prequalification and pre-qualified registrant submittals (ADOT, municipal, county, and utility programs)
• Maintain active registrations across procurement portals and vendor systems, including OpenGov, agency-specific platforms, and small/disadvantaged business programs where applicable
• Track renewal dates, certification expirations, and recurring submittal deadlines to keep the firm continuously eligible to pursue work
• Compile and maintain documentation required for prequalification packages: licenses, insurance certificates, financial forms, org charts, safety records, and staff credentials

Requirements

• 4+ years of marketing, proposal, or business development experience in the AEC industry or a comparable professional services environment
• Demonstrated experience producing SOQs and proposals in response to public agency RFQs/RFPs
• Excellent writing, editing, and proofreading skills, with the ability to translate technical content into clear, persuasive narrative
• Strong project management skills and proven ability to manage multiple deadline-driven pursuits simultaneously
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint
• Working proficiency with design tools (Canva, Adobe Creative Suite, InDesign, or equivalent) and PDF tools (Adobe Acrobat, Bluebeam, or Nitro)
• High degree of independence, initiative, and comfort operating as a department of one
• Discretion in handling confidential firm, client, and personnel information

Benefits

• Competitive salary
• Comprehensive health, dental, and vision insurance.
• 401(k) plan with company match.
• Opportunities for professional development and career advancement.
• Flexible work environment.