Responsibilities

• Own project timelines across the marketing department, ensuring initiatives launch on time and on budget.
• Build detailed project plans, timelines, task lists, and stakeholder communications for marketing initiatives.
• Coordinate work across Creative, Growth, Retention, Sales, Operations, Product Development, and external partners.
• Identify project risks early and proactively develop solutions before they impact deadlines.
• Lead regular project status meetings and ensure teams remain aligned throughout execution.
• Build, document, and maintain Standard Operating Procedures (SOPs) that improve efficiency and consistency across the marketing organization.
• Continuously improve workflows to eliminate bottlenecks and streamline execution.
• Create repeatable systems that make launches, campaigns, and recurring initiatives easier to execute over time.
• Maintain project documentation and ensure every stakeholder has visibility into priorities and deadlines.
• Partner closely with the Creative team to manage creative requests from intake through final delivery.
• Coordinate production timelines for photography, video, packaging, advertising, retail materials, social content, and digital assets.
• Ensure creative deliverables meet project requirements and are completed on schedule.
• Help prioritize creative resources across multiple competing initiatives.
• Coordinate cross-functional execution for new product launches.
• Develop launch timelines covering creative, ecommerce, retail, inventory, operations, public relations, influencer marketing, and lifecycle marketing.
• Ensure every launch milestone is completed accurately and on time.
• Maintain launch checklists and post-launch reviews to improve future processes.
• Manage operational planning for major festivals, sponsorships, trade shows, and experiential marketing activations.
• Coordinate timelines, vendors, creative assets, logistics, promotional materials, staffing, and internal deliverables.
• Ensure all event preparation is completed accurately and on schedule.

Requirements

• 4–7+ years of project management or marketing operations experience.
• Experience managing complex, cross-functional marketing initiatives.
• Proven ability to manage multiple high-priority projects simultaneously.
• Strong experience creating SOPs, workflows, and project documentation.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Experience with project management platforms such as Asana, Monday.com, ClickUp, Jira, or similar.
• Proficiency with Google Workspace and Microsoft Office.
• Ability to thrive in a fast-paced, entrepreneurial environment where priorities evolve quickly.

Preferred

• Experience working in ecommerce or consumer packaged goods (CPG).
• Experience managing product launches or retail marketing initiatives.
• Experience coordinating experiential marketing or large-scale events.
• Familiarity with Shopify, Klaviyo, or other ecommerce marketing platforms.
• Experience working with creative teams, agencies, or production partners.
• PMP certification or equivalent project management training.