Responsibilities

• Create and implement scalable event project management frameworks, methodologies, and best practices that drive consistency and efficiency across all events. Leverage AI to streamline and optimize existing workflows.
• Manage our event tracking system to ensure project plans, statuses, and details are accurate and continuously maintained, and oversee cross-functional coordination and timeline adherence from kick-off to completion.
• Serve as the connective tissue across Marketing, Product Marketing, and other key stakeholders, ensuring clarity of R&R, alignment on priorities, and effective communication throughout the lifecycle of events.
• Manage and prioritize multiple events from kick-off to completion, creating event plans and timelines, tracking and ensuring all deliverables and deadlines are met, and regularly communicating with all team members and stakeholders.
• Serve as the primary point of contact for event vendors and stakeholders, providing regular updates on event progress and addressing any concerns or issues that arise.
• Identify potential risks and develop mitigation strategies to minimize disruptions and ensure smooth execution of the event. Post-event, assess planning success and propose areas for improvement in future events.
• Establish KPIs and reporting mechanisms to track project health, team performance, and operational efficiency. Use insights to continuously refine processes and improve outcomes.

Requirements

• 6-7 years of event planning, project management, or production experience in an agency or in-house setting.
• Bachelor's degree required, preferably in Marketing, Communications, Business, or related field.
• Strong understanding of growth marketing and event production processes, how to achieve the vision and execution of an event, and interpreting stakeholder feedback.
• Excellent project management, organizational and multitasking skills, strong communication and interpersonal skills, and problem-solving capabilities.
• Willingness to work flexible hours, including evenings and weekends, and travel to event sites.
• Experience with Agile project management methodology.
• Highly organized with strong attention to detail and an execution mindset.
• Excellent communicator and problem solver with organizational and time-management skills - self-motivated, high-energy, adaptable, resourceful, and results-oriented; able to work in both a team environment and independently.
• Ability to organize and manage complex event-related marketing projects that may at times be ambiguous with multiple interdependencies and a variety of stakeholders.
• Proven success in organizing and standardizing ways of working for dynamic teams.

Benefits

• Medidata provides benefits, including medical, dental, life and disability insurance, 401(k) matching, family leave, flexible paid time off; and 10 paid holidays per year.