Responsibilities

• Create and implement scalable event project management frameworks, methodologies, and best practices that drive consistency and efficiency across all events. Leverage AI to streamline and optimize existing workflows.
• Manage our event tracking system to ensure project plans, statuses, and details are accurate and continuously maintained, and oversee cross-functional coordination and timeline adherence from kick-off to completion.
• Serve as the connective tissue across Marketing, Product Marketing, and other key stakeholders, ensuring clarity of R&R, alignment on priorities, and effective communication throughout the lifecycle of events.
• Manage and prioritize multiple events from kick-off to completion, creating event plans and timelines, tracking and ensuring all deliverables and deadlines are met, and regularly communicating with all team members and stakeholders.
• Serve as the primary point of contact for event vendors and stakeholders, providing regular updates on event progress and addressing any concerns or issues that arise.
• Identify potential risks and develop mitigation strategies to minimize disruptions and ensure smooth execution of the event. Post-event, assess planning success and propose areas for improvement in future events.
• Establish KPIs and reporting mechanisms to track project health, team performance, and operational efficiency. Use insights to continuously refine processes and improve outcomes.

Requirements

• 6-7 years of event planning, project management, or production experience in an agency or in-house setting.
• Bachelor's degree required, preferably in Marketing, Communications, Business, or related field.
• Strong understanding of growth marketing and event production processes, how to achieve the vision and execution of an event, and interpreting stakeholder feedback.
• Excellent project management, organizational and multitasking skills, strong communication and interpersonal skills, and problem-solving capabilities.
• Willingness to work flexible hours, including evenings and weekends, and travel to event sites.
• Experience with Agile project management methodology.
• Highly organized with strong attention to detail and an execution mindset.
• Excellent communicator and problem solver with organizational and time-management skills - self-motivated, high-energy, adaptable, resourceful, and results-oriented; able to work in both a team environment and independently.
• Ability to organize and manage complex event-related marketing projects that may at times be ambiguous with multiple interdependencies and a variety of stakeholders.
• Proven success in organizing and standardizing ways of working for dynamic teams.
• Experience working with a wide network of partners in event execution on a global team.
• Must have experience with Google Suite and project management software (e.g., Wrike, Smartsheet, Monday.com, Asana, etc.) and AI tools (e.g., Google Gemini, NotebookLM, etc.).
• Working knowledge of event management software (e.g., Cvent) and marketing automation and CRM platforms (e.g., Eloqua, Salesforce, Outreach) a plus.

Nice to have

• Working knowledge of event management software (e.g., Cvent) and marketing automation and CRM platforms (e.g., Eloqua, Salesforce, Outreach) a plus.

Benefits

• Medidata provides benefits, including medical, dental, life and disability insurance, 401(k) matching, family leave, flexible paid time off; and 10 paid holidays per year.

About company

• Medidata is powering smarter treatments and healthier people through digital solutions to support clinical trials. Celebrating over 25 years of ground-breaking technological innovation across more than 38,000 trials and 12 million patients, Medidata offers industry-leading expertise, analytics-powered insights, and one of the largest clinical trial data sets in the industry. More than 1 million registered users across approximately 2,300 customers trust Medidata's seamless, end-to-end platform to improve patient experiences, accelerate clinical breakthroughs, and bring therapies to market faster. A Dassault Systèmes brand (Euronext Paris: FR0014003TT8, DSY.PA), Medidata is headquartered in New York City and has been recognized as a Leader by Everest Group and IDC. Discover more at www.medidata.com.

Other

• Location : This is a hybrid remote/in-office role.
• Medidata follows a hybrid office policy in which employees who are hired for an in-person position are expected to work on site a certain number of days per week following Company policy.