Responsibilities

• Executive Support for CMO
• - Manage calendar of internal and external meetings, including evaluating requests, scheduling and rescheduling appointments, resolving conflicts, protecting time for priority work, and ensuring the CMO is prepared for upcoming commitments.
• - Coordinate virtual and in-person meeting logistics, including room or conferencing setup, participant communications, agendas, briefing materials, and other required resources.
• - Arrange and manage domestic and international travel, including transportation, accommodations, relevant documentation, and changes or disruptions.
• - Prepare and submit expense reports accurately and on time, ensuring compliance with organizational policies.
• - Handle confidential and sensitive information with discretion, professionalism, and sound judgment.
• - Track commitments, decisions, and follow-up items arising from meetings or correspondence and help ensure that appropriate actions are completed.
• Marketing Operations and Project Coordination
• - Serve as the first point of contact for day-to-day marketing support inquiries, assessing requests, providing relevant information, and connecting colleagues with the appropriate resources or staff.
• - Coordinate defined marketing projects and production activities by developing or maintaining schedules, tracking deliverables and approvals, monitoring dependencies, documenting decisions, and following up with stakeholders to keep work moving.

Requirements

• 2–4 years of experience in executive support, project coordination, marketing operations, business operations, or a related field.
• Demonstrated experience supporting a senior executive or leadership team, including complex calendar, meeting, travel, and expense coordination.
• Experience coordinating projects or production workflows involving multiple stakeholders, deadlines, deliverables, and dependencies.
• Experience drafting, editing, formatting, and maintaining professional business documents, process guides, presentations, or departmental resources.
• Experience using Microsoft Outlook, Excel, and PowerPoint, as well as collaboration and productivity tools such as shared-drive and virtual conferencing platforms.
• Familiarity with budgeting, expense management, purchasing, procurement, or financial tracking processes.
• Bachelor’s degree.
• Exceptional attention to detail and a demonstrated ability to produce consistently accurate, complete, and polished work.
• Executive support capabilities, including the ability to anticipate needs, manage competing priorities, protect confidential information, and represent the CMO’s office with professionalism.
• Project coordination skills, including the ability to organize work, establish and maintain timelines, track dependencies, follow up with stakeholders, and bring assignments through completion.

Preferred

• Location, work schedule, and hybrid/remote options to be specified based on organizational policy.