Responsibilities

• Manage proposal development from solicitation review through final submission under the direction of the Marketing Director, ensuring deadlines, compliance requirements, and quality expectations are met.
• Review and interpret RFPs, RFQs, Sources Sought notices, solicitation amendments, and other procurement documents; track changes and incorporate revised requirements into active proposals.
• Develop proposal schedules, outlines, compliance matrices, assignments, and other coordination tools necessary to organize and manage each pursuit.
• Prepare and coordinate SF-330s and other federal, state, local, and public-sector proposal and qualification submissions.
• Write, edit, and develop proposal content including technical narratives, project descriptions, past performance, resumes, executive summaries, tables, charts, matrices, and graphics.
• Lead proposal interviews and working sessions with subject matter experts to gather information and develop clear, accurate, and compelling content.
• Coordinate with internal contributors, consultants, and teaming partners, including outreach to request, track, and review required data call items, resumes, project information, forms, and other proposal inputs.
• Perform substantive proposal reviews for clarity, consistency, responsiveness, visual presentation, and compliance—not limited to spelling and grammatical corrections.
• Maintain and improve proposal resources, templates, staff resumes, project information, past performance content, and tracking tools while researching procurement platforms for opportunities aligned with the firm’s capabilities.
• Complete quarterly marketing improvement projects outside of active proposal work focused on professional development, process improvement, team training, workflow efficiency, content management, AI/tool utilization, and improved tracking and reporting across the marketing team.

Requirements

• Minimum of five (5) years of relevant experience in proposal development, proposal management, technical writing, A/E marketing, or a similar role.
• Experience reviewing and interpreting RFPs, RFQs, Sources Sought notices, and other solicitation documents; federal proposal and SF-330 experience highly preferred .
• Proficiency in Adobe Creative Suite, with advanced proficiency in Adobe InDesign required , along with intermediate or greater proficiency in Microsoft Excel and PowerPoint.
• Excellent writing and substantive editing capabilities, including experience developing and refining technical proposal content such as project descriptions, past performance narratives, resumes, tables, charts, compliance matrices, and graphics.
• Demonstrated ability to lead interviews and content-development discussions with subject matter experts and translate technical information into clear, compelling proposal content.
• Working knowledge of AI tools, particularly ChatGPT and Microsoft Copilot, with an interest in learning additional tools and sharing effective applications with the team.
• Highly organized and capable of independently managing time, priorities, and competing deadlines while remaining accountable for quality and timely completion of assigned work.
• Collaborative and team-oriented, with the ability to work effectively across marketing, business development, technical teams, and external teaming partners while also taking ownership of individual responsibilities.
• Professional and adaptable communicator who builds productive working relationships, responds positively to changing priorities, and consistently produces quality work in deadline-driven environments.

Preferred

• Minimum of five (5) years of relevant experience in proposal development, proposal management, technical writing, A/E marketing, or a similar role.
• Experience reviewing and interpreting RFPs, RFQs, Sources Sought notices, and other solicitation documents; federal proposal and SF-330 experience highly preferred .
• Proficiency in Adobe Creative Suite, with advanced proficiency in Adobe InDesign required , along with intermediate or greater proficiency in Microsoft Excel and PowerPoint.
• Excellent writing and substantive editing capabilities, including experience developing and refining technical proposal content such as project descriptions, past performance narratives, resumes, tables, charts, compliance matrices, and graphics.
• Demonstrated ability to lead interviews and content-development discussions with subject matter experts and translate technical information into clear, compelling proposal content.
• Working knowledge of AI tools, particularly ChatGPT and Microsoft Copilot, with an interest in learning additional tools and sharing effective applications with the team.
• Highly organized and capable of independently managing time, priorities, and competing deadlines while remaining accountable for quality and timely completion of assigned work.
• Collaborative and team-oriented, with the ability to work effectively across marketing, business development, technical teams, and external teaming partners while also taking ownership of individual responsibilities.
• Professional and adaptable communicator who builds productive working relationships, responds positively to changing priorities, and consistently produces quality work in deadline-driven environments.

Benefits

• Remote Work Available
• Medical and Dental Insurance Options
• Company Life Insurance Plan
• Tax-free Health Savings Account (HSA)
• Flexible Paid Time Off (PTO) policy
• Performance-based bonuses
• 401(k) retirement plan with employer matching