Responsibilities

• Coordinate operational workflows across TrailBlaze’s portfolio of Marketing-in-Residence clients
• Translate marketing strategies into clear work plans with defined timelines and deliverables
• Maintain visibility across projects so work progresses consistently and efficiently
• Support the continued development of internal systems and processes that help the MiR program scale sustainably
• Manage project timelines across multiple client engagements
• Maintain project management systems such as Airtable, Monday.com, and Google Workspace
• Coordinate collaboration between TrailBlaze strategists, designers, and other team members
• Monitor workload distribution and help ensure resources are used effectively
• Assist with onboarding new Marketing-in-Residence clients and establishing workflows for each engagement
• Prepare materials and documentation for internal and client meetings

Requirements

• 5–7 years of experience in project management, operations, or program management
• Experience working within a creative agency, marketing environment, or nonprofit communications setting
• A demonstrated ability to manage multiple complex projects simultaneously
• Experience coordinating work across cross-functional teams
• Airtable
• Monday.com
• HubSpot or other CRM systems
• Google Workspace
• Project management or workflow automation tools

Preferred

• Managing marketing or communications campaigns
• Working with nonprofit organizations or mission-driven institutions
• Supporting creative production processes such as design, digital content, or campaigns
• Familiarity with nonprofit calendars such as board meetings, fundraising cycles, and annual reporting

Benefits

• Flexible work arrangements
• Remote work with opportunities for in-person collaboration
• Paid time off
• Professional development support