Responsibilities

• Collaborate with cross-functional stakeholders to plan and execute Instylla’s presence at industry conferences and tradeshows (e.g., SIR, CIO, GEST, WAIS, SEAS, DDI and more), including on-site coordination of exhibit booths and conference registration
• Support external educational events, regional physician dinners, and symposia
• Plan and manage pre-event team calls with Marketing, Clinical, Sales, and other stakeholders to ensure alignment and smooth execution
• Maintain conference calendars, timelines, and checklists to ensure on-time execution
• Assist with post-conference follow-up, lead tracking, and performance summaries
• Collaborate with stakeholders to plan and execute internal events, including company-wide meetings, sales meetings, conferences, and medical symposia
• Manage all logistical aspects of internal events—site selection, contract execution, vendor management, attendee lodging and travel arrangements, and on-site coordination
• Assist in creating promotional materials, invitations, and digital communications to ensure alignment with event objectives
• Manage the design and production of exhibit booths for conferences, in partnership with marketing and sales teams, ensuring alignment with Instylla’s brand, messaging, and strategy
• Oversee all logistical aspects of external events—venue selection, vendor management, travel arrangements, shipping, and on-site coordination of exhibits, equipment, and staff roles and responsibilities

Requirements

• Bachelor’s degree in Marketing, Communications, Business, Life Sciences, or a related field required
• 1–3 years of prior experience in marketing or a related role

Preferred

• Prior experience at a medical device, biotech, or life sciences company strongly preferred
• 1–3 years supporting event, tradeshow, or meeting management (conferences, symposia, physician dinners) preferred
• Familiarity with interventional radiology, oncology, or the IR society landscape
• Awareness of Sunshine Act / open-payments considerations for events
• Experience with lead-capture, CRM, or event-management tools is all considered favorable