Responsibilities

• Leading the pursuit process: holding a kickoff meeting with the team, developing the proposal (including writing/proofreading, layout, and graphic design), and coordinating with the external consultant team
• Ability to adhere to strict RFP requirements while meeting deadlines.
• Maintaining a library of marketing materials, including team resumes and project profiles
• Assisting the Marketing Manager with preparation for pursuit interviews
• Managing project and client data in our CRM database
• Assist with assorted marketing tasks such as research initiatives on potential clients, competitors, and market trends, and conference preparation and event planning, as needed.

Requirements

• You have 1-4 years of experience working for an AEC firm. Ideally, you’ll have specific experience working on proposals, including managing multiple deadlines.
• Strong InDesign skills working within a branded template are required.
• You have demonstrated expertise in communicating the strengths of a company with a large and complex portfolio of work, especially through the RFP/RFQ process.
• You are comfortable talking with people. This role will involve working and strategizing with senior firm leaders, leading kickoff meetings, and communicating with external partners.
• You are organized and detail-oriented. This role requires proofreading, managing deadlines, and adhering to RFP/RFQ requirements. You must have an organizational system that works for you.
• You are proficient in working with Microsoft Office and Google Workspace.

Preferred

• Passion for the design industry and urbanism. You will become a subject matter expert quickly and continue to deepen your industry knowledge over time.
• Experience within landscape architecture, planning, and/or urban design projects.
• OpenAsset and Deltek VantagePoint experience
• Ability to work as part of a larger team, jumping in where needed to help out your fellow coordinators
• Proven experience working independently, seeking out answers to complex problems
• Curiosity—there is always more to learn!
• Proven experience working independently, ability to seek out answers to complex problems, and ask the right questions.
• Experience working in Adobe Photoshop or Illustrator.