Responsibilities

• Develop working relationships with Project Managers, technical staff, marketing teammates, and external partners in support of project pursuits and business development activities
• Develop the ability to anticipate pursuit needs by reviewing RFQs/RFPs, pursuit briefs, and deadlines, and by interpreting input from Project Managers and technical teams
• Track public and subscription-based leads; prepare Go/No-Go summaries and support outreach coordination for seller-doer
• Coordinate the collection, organization, and version control of pursuit materials, including resumes, project descriptions, and subconsultant information
• Prepare qualifications and proposal deliverables with strong attention to detail, responsiveness, and adherence to PAE brand and quality standards
• Provide quality control review of marketing materials, including formatting, proofreading, and conformance with PAE graphical and content standards
• Coordinate and support the development of interview and presentation materials, including slide decks and visual content, in collaboration with Graphics and Communications teams
• Enter, update, and maintain accurate project, pursuit, and contact information within Deltek Vantagepoint and other marketing system
• Coordinate and track pursuit schedules, deadlines, and action items to support timely completion and submission
• Assist with marketing events and special initiatives as assigned

Requirements

• Bachelor’s degree in Communications, Marketing, Journalism, or related field
• 1–2 years of relevant experience, ideally in an A/E/C or mission-driven environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe InDesign
• Strong written, verbal, interpersonal communication, and organizational skills
• Ability to prioritize deadlines and tasks with a positive attitude
• Talent for juggling multiple deadlines and working closely with others

Preferred

• Exposure to or interest in sustainability, architecture, or engineering communications is a plus
• Experience with database and CRM systems, Deltek preferred
• Team player
• Reliable and flexible in style of work

Benefits

• Employer paid health insurance (medical, dental, vision)
• Annual 401k profit sharing based on company profit for the year and account contribution
• Professional development reimbursements including state registration and professional association dues
• Employer paid commuter/parking stipend
• Cell phone stipend
• Life insurance and disability benefits
• Hybrid work schedule
• Employee Assistance Program
• 9 paid holidays including an additional employee-selected day
• Paid time off for sick leave, family leave, community service, holidays and vacation