Marketing Coordinator, Events & Logistics at American Arbitration Association | New York, USA | $70K/yr – $74K/yr

American Arbitration Association

Marketing Coordinator, Events & Logistics

New York, USA (On-site)

$70K/yr – $74K/yrMid Level3+ years expFull time

Posted 2 months ago

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Job Summary

Drive AAA event presence and end-to-end logistics to maximize visibility and ROI.

Own end-to-end event logistics and on-site execution.
Must-have: 3+ years in B2B marketing coordination with events.
Standout: On-site presence and budget/vendor management experience.

Job Description

Responsibilities

Coordinate AAA’s presence at key trade shows, conferences, meetings, and partner events — including sponsorship execution, vendor management, and budget oversight.
Support the build and execution of on-brand booth experiences and activations that elevate AAA’s visibility and draw in priority audiences.
Manage end-to-end event logistics, including timelines, collateral, shipping, and real-time troubleshooting.
Own communications and coordination with internal clients, establishing the Marketing team as a trusted partner in event support and execution.
Track, analyze, and report on event KPIs including booth traffic, leads captured, conversion rates, and ROI.
Lift and transport boxes of marketing materials, merchandise, and event supplies (up to 45 lbs).
Set up and break down booth displays, pull-up banners, and branded signage at events.
Manage and organize the marketing storage space, including inventory tracking and restocking.
Pack, label, and ship materials to event sites on a recurring basis.
On-site physical presence at events is required, including early setup and post-event breakdown.

Requirements

3+ years of experience in B2B marketing coordination, preferably with a focus on events, demand generation, or tech/SaaS sectors.
Strong project management and organizational skills — able to manage competing priorities and timelines with precision.
Comfort with marketing technology (CRM, email marketing, CMS) and a curiosity for data-driven optimization.
Exceptional written and verbal communication skills — professional yet human, clear yet compelling.
A collaborative spirit and growth mindset — ready to take initiative, learn new tools, and contribute across disciplines.

Preferred

Experience using Monday,com, Iterable, Digioh, PushPlanet, Salesforce, or other CRM/marketing automation platforms.
Familiarity with attribution models, event tech (badge scanners, lead capture tools), and campaign dashboards.
Background in coordinating executive-facing or thought leadership-driven activations.

Benefits

We offer a comprehensive benefits program that includes medical, dental, orthodontia, vision coverage, student loan repayment, 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid-time-off benefits.

American Arbitration Association

The American Arbitration Association® (AAA®), with its long history and experience in the field of alternative dispute resolution, provides services to individuals and organizations who wish to resolve conflicts out of court.The AAA role in the dispute resolution process is to administer cases, from filing to closing. The AAA provides administrative services in the U.S., as well as abroad through its International Centre for Dispute Resolution® (ICDR®). The AAA's and ICDR's administrative services include assisting in the appointment of mediators and arbitrators, setting hearings, and providing users with information on dispute resolution options, including settlement through mediation. Ultimately, the AAA aims to move cases through arbitration or mediation in a fair and impartial manner until completion.Additional AAA services include the design and development of alternative dispute resolution (ADR) systems for corporations, unions, government agencies, law firms, and the courts. The Association also provides elections services as well as education, training, and publications for those seeking a broader or deeper understanding of alternative dispute resolution.

Founded in 1926

New York, New York, USA

1.3K employees (27 in marketing)

www.adr.org