Responsibilities

• Vendor Sourcing & Management: Find, vet, and manage the vendors that bring events to life.
• Contracts, POs & Budget Administration: Coordinate with Procurement, Legal, Finance, and vendors to move contracts and purchase orders forward, track approvals, and keep spend aligned to budget so FMMs don’t have to chase it.
• Program Logistics & Production: Own the shipping, swag, and promotional execution, the physical work that makes an event actually happen.
• Brand & Creative Coordination: Partner with Brand, Design, Content, and Web, in conjunction with the respective FMM, to manage event graphics, booth assets, promotional materials, registration pages, and production timelines.
• SFDC Campaign Operations: Own campaign setup, registration, lead uploads, routing, and communications, the operational backbone of every campaign.
• On-Site Event Execution: Be the steady hand running the show in the room when necessary, in support of FMMs.
• Budget Tracking & Reconciliation: Know where every dollar went and be able to say so.
• Reporting & Wrap Decks: Turn raw event data into a clean, digestible summary FMMs can hand to leadership.
• Process Improvement: Maintain templates, documentation, vendor resources, and repeatable event workflows that improve consistency and help the team scale.
• Travel: Manage assigned events on-site, supporting priority programs across the regional portfolio as needed.

Requirements

• Relevant Experience: 2-4 years in event operations, field marketing, marketing operations, or a similar coordination-heavy role.
• Multitasking Under Load: Comfortable juggling multiple vendors, budgets, and deadlines at once without dropping a ball.
• Tool Fluency: Working knowledge of (or eagerness to learn) SFDC, Airtable, Cvent, and SplashThat.
• Detail Orientation: The kind of person who notices the swag order is short before it becomes a problem.
• Composure On-Site: Calm under pressure; events don’t run on a script.
• Strong Communication: Strong written communication for cross-functional coordination with Ops, Content, Digital, Web, and Brand.
• Service Mindset: A strong service mindset with the ability to manage expectations across multiple internal stakeholders.
• Independent Execution: Able to work independently while keeping program owners informed.
• Travel Flexibility: Able to travel approximately 25–40%, including occasional evenings and weekends, based on the event calendar.

Preferred

• Pooled Model Experience: Prior experience in a shared-services or pooled-support model.
• Enterprise B2B Exposure: Exposure to enterprise B2B field marketing or an ABM motion.
• Sales Partnership: Experience partnering with Sales on event outreach, lead follow-up, or campaign execution.
• Production Experience: Experience managing branded event assets, tradeshow booths, or promotional production.