Responsibilities

• Own logistics for high-touch events, executive roundtables, thought leadership roadshows, industry tradeshows, and account-based activations. This includes venue sourcing, contract routing, catering coordination, and AV management.
• Ensure operational excellence across event targeting, registration page setup, invitation creation and management, lead list management, and follow up process.
• Support budget management across PO creation, invoicing, and spend tracking.
• Own the onboarding and management of the global swag and event materials store including vendor relationship management, item selection, and procurement and inventory oversight.
• Serve as the on-site lead at regional field events supporting setup, experience flow, vendor troubleshooting, and real-time run-of-show adjustments.
• Partner with the team leaders on overall process efficiency workflows and optimizations.
• Constantly be researching creative ideas and experimenting with how to bring next-gen experiences to life in our marketing strategy.

Requirements

• You have 2–5 years of experience in event coordination, marketing operations, or project management in a high-growth environment.
• You find deep satisfaction in a perfectly organized project plan.
• You are a team player who believes that no task is too small if it contributes to a flawless experience.
• You are comfortable navigating a modern marketing stack and excited to learn new tools and technologies.
• You remain calm under pressure. When a shipment is delayed or a vendor falls through, you are already executing Plan B.
• Proven ability to manage third-party agencies, production houses, and high-end hospitality vendors.
• Field Presence: Ability to travel (up to 50% in busy periods) to provide on-site support and lead logistics for events.