Responsibilities

• As Executive Producer, you are responsible for overseeing the efficient and effective execution of timelines and budgets across all workstreams for major, large-scale conferences and complex experiential events.
• You take ownership of entire mega-conferences or a portfolio of large-scale events throughout the span of a year.
• Collaboration across matrixed teams is essential as you work together to develop flawless concepts, general sessions, and expo floor strategies.
• One of your key roles is to monitor the profitability of these high-budget projects while ensuring the utmost satisfaction of our clients.
• Managing client relationships is a crucial aspect of your role.
• You not only nurture these relationships but also act as a strategic partner and advocate at senior levels within the client's organization, guiding them through the complexities of large-scale event production.
• When it comes to event staffing and resourcing for massive production teams, you provide input while working closely with Department Managers and IP (Integrated Production) leaders.
• You also handle strategic relationships with Tier-1 vendors and convention centers.
• This involves maintaining effective communication, overseeing the vendor RFP process for major builds, and promptly addressing any issues that may arise.
• You ensure that the closing and reconciliation processes are meticulously completed for the entire event.
• During this phase, you identify any potential risks or significant opportunities for improvement.
• Another important aspect of your role is guiding and mentoring large event teams and workstream leads, providing them with direction and support.
• As such, you contribute to the education and development of teams working on projects, both within a specific project and across the entire practice.
• You are considered a subject matter expert (SME) in this field.
• You contribute to the education and development of teams working on projects, both within a specific project and across the entire practice.

Requirements

• 12-15+ years of relevant experience in event production, live production, integrated production, account management, project management or similar.
• 4 Year College Degree; preferred in Marketing/Advertising/Event Management/Business Administration, Hospitality, Communications, or related field.
• Strong proficiency in Google and Microsoft Office software.
• Experience leading highly complex, high-profile flagship conferences and city-wide events (including multiple concurrent workstreams, multi-track agendas, large general sessions, and complex client structures).
• Event budgets: proven track record managing large-scale event budgets, specifically leading conferences with $5M+ budgets.
• Direct experience leading major conferences, summits, or user groups with 5,000+ attendees.
• Willingness to travel (~25%) and work irregular hours as needed.

Nice_to_have

• Global conference or international pavilion experience is highly desired.
• Experience working with Fortune 500 tech brands is desired.
• Previous experience with ERP, Project Management software, or large-scale event management tools is preferred.

Benefits

• Employee Stock Ownership Plan (ESOP) – providing employees with an ownership interest.
• Employer matching 401(k) plan (no vesting period).
• Low contribution healthcare option.

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Own end-to-end mega-conference production and client partnerships, driving profitability and flawless execution across multiple workstreams with a SME lens.

• Event Leadership: Own budgets, timelines, and cross-functional concepts for mega-conferences.
• Client & Vendor Partnerships: Guide senior client relationships and manage Tier-1 vendor and venue strategy.
• Team Leadership: Mentor large event teams, manage RFPs, risk review, and post-event close processes.