Responsibilities

• Event Planning & Production
• Coordinate the end-to-end planning and execution of regional summit events, ensuring all event aspects are managed effectively. This includes managing timelines, event setup, registration, and overall execution to ensure a smooth and professional experience for attendees.
• Venue Coordination
• Source, book, and manage venues across multiple cities
• Review and negotiate contracts with venues, vendors, and service providers to ensure favorable terms and cost efficiency.
• Coordinate with vendors, sponsors, and exhibitors for trade booth requirements
• Manage speaker logistics: scheduling, travel, and session preparation
• Art Direction & Design
• Design and produce event creative: flyers, banners, stage backdrops, badges, and swag.
• Maintain consistent branding across all events and marketing materials
• Video & Photography Support
• Coordinate photo and video coverage at each event
• Assist with capturing testimonials and interviews on site
• Organize and deliver footage to editors for recap and promotional videos
• Social Media
• Manage and schedule content for social media accounts related to events and partnerships.
• Assist the VP of Strategic Partnerships in maintaining a strong online presence and engagement with key stakeholders.
• Budget Management
• Develop and manage event budgets, track expenses, and ensure cost-effective event execution.
• Post-Event Analysis? (Note: included as a task in the original description) Gather feedback, assess event success metrics, and provide reports with insights for continuous improvement.