Event Marketing Coordinator at SaaS Labs | Palo Alto, CA | $60K/yr – $70K/yr

SaaS Labs

Event Marketing Coordinator

Palo Alto, CA (Remote)

$60K/yr – $70K/yrMid Level2+ years expContract

Posted 3 months ago

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Job Summary

Coordinate global events and cross-functional delivery to drive pipeline and brand moments.

Must-have: 2–6 years of event coordination experience across in-person and online formats
Standout: Strong cross-functional collaboration and CRM/event-tool familiarity

Job Description

Responsibilities

Coordinate logistics across global events - venues, vendors, travel, swag, and on-ground setup
Manage event timelines, checklists, and internal workflows to ensure smooth delivery
Support booth execution, collateral readiness, and speaker coordination
Act as the connective tissue between Sales, Marketing, Product, and external vendors
Ensure all stakeholders are aligned on timelines, deliverables, and expectations
Manage attendee lists, registrations, and communications
Own post-event follow-ups - lead tracking, CRM updates, and stakeholder reporting
Coordinate with Sales for timely outreach and pipeline tracking
Maintain hygiene across HubSpot, event platforms, and webinar tools
Help track event performance metrics like attendance, engagement, and early pipeline signals

Requirements

2–6 years of experience in handling coordination for in-person and online events
Strong organizational skills - you don’t drop balls, even when juggling multiple events
High attention to detail and comfort working with timelines, trackers, and cross-functional teams
Excellent communication skills - clear, responsive, and reliable
Comfortable working in a fast-paced, remote, and globally distributed team

Benefits

Take time off when you need it. We trust you to manage your energy and schedule responsibly.
We don’t track hours, just impact. Work when you’re most productive, as long as you show up for your team.
Competitive pay that reflects your skills, experience, and the value you bring.
Once a year, we trade Zoom calls for real hugs and high-fives, gathering somewhere nice and sunny to connect, recharge, and celebrate.
Comprehensive physical, dental and mental health coverage for you, your partner, and your family, because care shouldn’t come with fine print.

SaaS Labs

4.0 Glassdoor

SaaS Labs is all about helping sales and support teams reach their full potential. With our AI-powered communication tools, you can save up to 12 hours a week per agent – that's more time to respond to customers, connect better, and achieve more.We've already supported 7,000+ companies worldwide. Our team of 300+ passionate individuals is dedicated to creating simple yet powerful communication solutions. Because for us, it's not just about the tools – it's about making work more productive and enjoyable for everyone!We're a fast-growing tech company with a suite of software solutions, adored by businesses of every scale. And guess what? We've snagged some pretty impressive awards. These include the prestigious Deloitte Fast 500 in 2023, being listed among America's fastest-growing companies in the Inc. 5000 for 2023, and receiving recognition as one of the top cloud companies to work for by Battery Ventures in 2023. Our success has attracted investment from notable firms such as Peak XV (formerly Sequoia Capital India), Base 10 Partners, and Eight Roads Ventures.Join us in shaping the future of communication.

Founded in 2016

Palo Alto, California, USA

430 employees

saaslabs.co

81% recommend to a friend